AP Analyst

Program:Global Partners LPBLI / Process Name:Global Partners LPDesignation:Retail Audit SpecialistNo of Head Count (s):1New Hires/Replacement Hires (HC) by DesignationNew HireBilled /Unbilled / BU / OPS BenchBilledSFDC ID for Billed New Opportunity Reasons to hire Unbilled / Bench Is this resource part of Specialized Program City / Location: Standardized skillset: [Refer attached excel]   Nature of Job: (Individual Contributor or Team management)Individual ContributorShift (APJ / EMEA / US / Any combination):USClient Interfacing : (Yes/No)YesTravel Involved : (Yes/No) NoDeputation Involved : (Yes/No)NOInterviewing Manager :Edsel Pia Parrocha/Renz Angelo BautistaReporting Manager :Renz Angelo BautistaEducational Background:Finance/Accounting GraduateExperience Required:Audit, General Ledger, ReportsJob Description:Excel Proficient with knowledge on the ff: - Use of comments
- Keying calculations
- Color coding
- Conditional formatting

Learn/use Box for the following functions:
- Upload process
- Renaming
- Filing
- Navigating folder paths

Communication skills including:
- Email communication with stores/Territory Managers
- Telephone communication with stores/Territory Managers
- Zoom meetings
- Teams 
Ability to navigate and use Outlook to upload paperwork
Review daily paperwork for 50+ sites
- Review each day to make sure all required documentation is submitted
- Analyze paperwork to determine if any issues are present
- Log paperwork into Excel as complete
o If any issues are present, those should also be noted and coded into the spreadsheet
- Upload all paperwork to Box 

Learn & use the PDI software to run certain reports for analysis
- DRSA review
o Cash o/s
o Entries
- DRE review
o Audits

Audit each site weekly for entry error
- Compare paperwork figures to the entered figures by the store
- Correct any errors
- Code as audited on login sheet

Weekly fuel review for all sites
- Research fuel variances using daily paperwork to determine cause
- Compile results into a report that is submitted weekly to a Senior
- Correct any entries as needed or report issues to Ops for resolution

If any issues are noted within the paperwork process, the escalation process should be followed
- Includes communicating with the site/TMs for resolution
- Follow up on these escalations should be done daily
- Appropriate escalation chain should be followed

All paperwork for the month should be complete and audited  by the fourth business day of the following month