We are seeking an experienced Purchasing and Inventory Supervisor with strong business judgment, expert Microsoft Excel skills, and advanced analytical capabilities to support purchasing decisions and inventory performance.
This is a hands-on role responsible for evaluating purchasing requirements, analyzing inventory trends, resolving operational issues, and making informed decisions within established budgets and approval guidelines. The ideal candidate can independently assess situations, identify risks, evaluate options, and take ownership of outcomes.
The position includes Lead, Manage, and Accountability responsibilities, such as coordinating priorities, providing guidance, and monitoring deliverables. However, people supervision is a secondary component; the primary focus is purchasing execution, inventory analysis, and operational decision-making.
Key Responsibilities:
Purchasing and Decision-Making
- Evaluate purchasing requirements using inventory levels, demand trends, supplier lead times, and business priorities.
- Determine appropriate purchasing quantities and timing within established purchasing policies and approval limits.
- Assess supplier options based on pricing, quality, availability, delivery reliability, and overall value.
- Coordinate purchase orders, monitor outstanding orders, and resolve shortages, delays, and discrepancies.
- Make timely operational decisions and escalate exceptions with clear analysis and recommended actions.
- Identify opportunities to reduce costs while maintaining product availability and service expectations.
Inventory Planning and Control
- Monitor stock levels, inventory movement, and replenishment needs to support business continuity.
- Analyze historical usage and demand patterns to recommend reorder points, safety stock levels, and inventory adjustments.
- Identify slow-moving, excess, obsolete, or at-risk inventory and recommend corrective actions.
- Investigate inventory discrepancies and coordinate resolution with relevant teams.
- Maintain accurate purchasing and inventory records in the applicable systems.
- Balance inventory availability with carrying costs and working capital considerations.
Excel, Analysis, and Reporting
- Build and maintain Excel models, trackers, and reports that support purchasing and inventory decisions.
- Use advanced Excel capabilities, including PivotTables, lookup functions, complex formulas, conditional logic, and data validation.
- Consolidate, clean, reconcile, and analyze data from multiple sources, using tools such as Power Query where appropriate.
- Conduct trend, variance, and scenario analysis to evaluate purchasing options and inventory risks.
- Translate findings into clear recommendations, explaining the business impact and proposed next steps.
- Improve reporting accuracy and efficiency through standardized templates and repeatable processes.
Lead, Manage, and Accountability
- Coordinate daily priorities and assigned purchasing or inventory activities.
- Provide guidance and coaching to team members on procedures, analysis, and issue resolution.
- Set clear expectations for assigned work and follow through on deadlines, accuracy, and completion.
- Review deliverables, address recurring errors, and escalate performance concerns through the appropriate management channels.
- Promote ownership, consistent execution, and adherence to established processes.
Cross-Functional Coordination and Improvement
- Collaborate with operations, finance, warehouse personnel, and other stakeholders to align purchasing and inventory priorities.
- Communicate supply risks, inventory concerns, and recommended actions proactively.
- Document and improve purchasing, inventory control, and reporting procedures.
- Identify recurring problems, determine their causes, and implement practical improvements.
Requirements
- Substantial experience in purchasing, procurement, inventory management, or a closely related function, with demonstrated ownership of operational decisions.
- Expert proficiency in Microsoft Excel and the ability to independently build, validate, and explain analytical reports and models.
- Strong analytical skills, including the ability to interpret complex data and turn findings into practical actions.
- Sound judgment in evaluating cost, availability, lead times, inventory risk, and competing priorities.
Experience providing team guidance, coordinating workloads, or supervising relevant operational activities.
Working knowledge of purchasing processes, inventory planning, and ERP or inventory management systems.
Strong communication, organization, and problem-solving skills.
Ability to work independently, exercise initiative, and remain accountable for the quality and timeliness of results.
Preferred Qualifications
- Bachelor’s degree in Supply Chain Management, Business Administration, Operations Management, or a related field, or equivalent relevant experience.
- Experience improving purchasing workflows, inventory controls, or reporting processes.
- Familiarity with supplier performance monitoring, demand forecasting, and inventory optimization.
Benefits
- HMO with 1 free dependent upon hire
- Life Insurance
- 20 PTO credits annually
- Great Company Culture
- Career Growth and Learnings
- Equipment will be provided by the company
- 10% Night Differential
- NIGHT SHIFT
- WORK FROM HOME
- 80,000 PHP BASIC + 4,500 PHP ALLOWANCE
