Onboarding Coordinator (Remote)

Position Requirements

Responsibilities

• Schedule site interviews through the Talent Acquisition platform and ensure interview information is accurately communicated and documented.
• Serve as a Subject Matter Expert for Workday and Phenom, providing guidance and support related to applicable recruitment and onboarding workflows.
• Review and audit incomplete Pre-Hire Lifecycle (PLH) activities and communicate outstanding requirements to the appropriate Onboarding Advisor.
• Provide support to clinicians who have questions or experience issues completing required pre-hire or onboarding tasks, including basic troubleshooting and system guidance.
• Conduct National Practitioner Data Bank (NPDB) queries for applicable new hires in accordance with established processes and requirements.
• Partner closely with Recruiters to maintain accurate and complete candidate files and ensure required hiring documentation is finalized within Workday.
• Complete and monitor assigned E-Verify activities in accordance with federal requirements and organizational procedures.
• Maintain accurate candidate and onboarding information across applicable systems to support reporting, tracking, compliance, and workflow management.
• Identify incomplete, inaccurate, or delayed onboarding activities and escalate issues to the appropriate Onboarding Advisor, Recruiter, functional partner, or leadership team as needed.
• Support continuous improvement efforts by identifying opportunities to improve system workflows, documentation, communication, and overall process efficiency.
• Perform other duties as assigned.

Required Qualifications

Experience

• One or more years of experience in recruitment, talent acquisition, onboarding, human resources, or administrative support within a corporate or professional environment.
• Familiarity with recruitment, interview scheduling, pre-hire, and onboarding processes.
• Experience using an Applicant Tracking System (ATS), Human Capital Management system, or other recruitment and onboarding technology is highly preferred.
• Experience with Workday and/or Phenom preferred.

Skills and Competencies

• Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and tasks in a fast-paced environment.
• High level of attention to detail with the ability to maintain accurate records, documentation, and system data.
• Strong customer service and relationship-management skills with a focus on supporting a positive clinician experience.
• Strong verbal, written, and interpersonal communication skills.
• Ability to communicate effectively with clinicians, Recruiters, Onboarding Advisors, leadership, and cross-functional stakeholders at various levels of the organization.
• Ability to quickly adapt to changing priorities, processes, systems, and organizational needs.
• Strong problem-solving skills with the ability to troubleshoot routine issues and determine when escalation is appropriate.
• Ability to work independently while collaborating effectively as part of a team.
• Proficiency with Microsoft Office applications and comfort learning and navigating multiple business systems.

Education

• Bachelor’s degree in human resources, Business Administration, or a related field preferred.
• Equivalent relevant education, training, and/or professional experience may be considered.

Total Rewards

• Generous benefits package, including:
  • Paid Time Off
  • Health, life, vision, dental, disability, and AD&D insurance
  • Flexible Spending Accounts/Health Savings Accounts
  • 401(k)
  • Leadership and professional development opportunities

EEO Statement

North American Partners in Anesthesia is an equal opportunity employer.