Events Operations Associate

Job Description: Events Operations Associate 
Reports to: Global Events Operations Lead 

Role Summary 

The Events Operations Associate supports the execution of Coresight Research’s virtual and in-person events, including webinars, member sessions, sponsored events, executive dinners, roundtables and conferences. The role ensures that event logistics, communications, platforms and follow-up activities are managed efficiently and professionally. 

Key Responsibilities:

1. Event Setup and Coordination

• Support the planning and execution of virtual and in-person events. 

• Coordinate speakers, attendees, venues, vendors and event materials. 

• Maintain event timelines, task trackers, checklists and run-of-show documents.
  

2. Marketing and Communications Support

• Prepare and schedule event invitations, reminders and follow-up emails through HubSpot. 

• Coordinate event assets, including banners, presentations, videos, agendas and signage. 

• Track registrations, RSVPs and outreach activities to support attendance goals. 
  

3. Platform and Technical Management

• Set up and manage event platforms such as Microsoft Teams, Zoom, Restream and HubSpot. 

• Conduct technical checks and ensure that settings, permissions and backup arrangements are in place. 

• Record, archive and organise event recordings, attendee data and supporting materials. 

4. Cross-Team Collaboration

• Work closely with the Events Lead on timelines, priorities and event deliverables. 

• Coordinate with Research, Advisory, Sales, Social Media, Production and Sales Operations teams. 

• Support sponsored events, member sessions and event-related reporting requirements. 

5. Post-Event Follow-Up

• Send thank-you emails, replay links, surveys and supporting materials to attendees and speakers. 

• Compile attendance data, engagement metrics and event performance reports. 

• Support the repurposing of event content into video clips, social media posts and event recaps. 
  
  

Qualifications and Skills 

• 3 to 5 years of experience in event coordination, marketing, or a similar role. 

• Familiarity with HubSpot, Microsoft Teams, Zoom, Restream or similar platforms.. 

• Strong organisational, communication and problem-solving skills, with excellent attention to detail. 
  
  

Education: 

Bachelor's or master's degree in marketing, Business, Technology, or a related field.