Non-Profit Fundraising and Development Coordinator (Fully Remote - USA)
Job Summary:
Global Sanctuary for Elephants, a 501 (c)(3) US nonprofit organization headquartered in Brentwood, Tennessee, is seeking an experienced non-profit Fundraising and Development Coordinator to support our mission of protecting, rescuing, and providing sanctuary for elephants worldwide. This position reports to the Development Director and is heavily focused on donor database management, gift processing, reporting, reconciliation, grants administration, and fundraising support.
In our effort to honor the integrity of the sanctuary and the spirit of the elephants we support, each and every function at GSE is carried out with the highest level of diligence and respect. We believe every elephant is an individual. As such, we know that every positive action and job performed is fundamental to the healing process and joy each elephant experiences in the sanctuary. As a dedicated team player, you will collaborate with the Development Director and Communications Director to help the organization grow through fundraising and donor relationships.
Our culture is one of connection, collaboration, and high performance where diversity of perspective is valued, and wellbeing is prioritized.
Job Responsibilities:
Donor Services
- Manage the donor database, including data maintenance, gift processing, acknowledgments, reporting, solicitations, list creation/maintenance, and communication mailings.
- Work with the GSE accounting team to reconcile all deposits into the donor database against QuickBooks reports.
- Generate donor database reports for mailings, donations, bank deposits, board reports, and the annual audit and 990 preparations.
- Stay knowledgeable of fundraising software changes and features through investigation, training, and documentation review.
- Assist with online store operations, including adding and managing products, monitoring and processing orders, and supporting design tasks as needed.
- Develop, implement, and maintain policies and procedures for optimal data integrity, analysis, reporting, and compliance with system best practices.
- Assist the Development Director with online fundraising events and general administration of fundraising activities.
- Provide excellent donor service by responding to email and telephone inquiries from donors, grantmakers, and corporate sponsors.
- Implement stewardship strategies to increase engagement and deepen relationships with current donors.
- Identify and develop relationships with potential new donors from diverse sources, including corporations, foundations, and individuals.
- Support fundraising events, including the annual Trunks & Treasures auction, by coordinating mailings and auction logistics, such as soliciting and tracking auction item donations and preparing and shipping auction packages to winning bidders.
- Assist in the drafting and designing of fundraising email communications and campaigns to donors.
- Maintain a cloud-based document management system.
- Provide general administrative support for donor services activities.
Grants
- Research private foundation and corporate sponsorship, giving, and grant programs
- Draft grant proposals for smaller-scale funding opportunities.
- Help to develop a grant proposal strategy to meet the operational and financial needs of GSE.
- Develop a grant deadline calendar and prepare/monitor grant budgets.
- Maintain records of all grant payments and communications in donor management software.
- Create monthly reports for all grant-related activities.
- Identify and develop strategies to optimize the grant administration process.
- Utilize the Foundation Directly Online database and Instrumentl grant-seeking software.
- Cultivate relationships with foundation and corporate contacts.
- Schedule meetings and presentations for staff and board members with potential funders.
- Submit grant proposals and supporting materials.
- Assist with creating supportive documentation for proposals.
- Manage/fulfill grant reporting requirements.
- Other community relations and development activities as needed to secure corporate and foundation support.
Qualifications - Experience Requirements Include:
- 2-3 years in a non-profit setting — animal welfare field knowledge or experience a plus.
- 2-3 years of operations or non-profit development experience in an analytical or administrative capacity.
- Experience with gift entry and financial reporting in donor database systems like Neon.
- Strong attention to detail, copyediting and organizational skills, and data management/reconciliation skills.
- Experience with Microsoft Office, PowerPoint, Excel, monday.com, and cloud-based application processes such as Google Docs, Dropbox, etc.
- Experience with writing/research (grant writing a plus).
- Ability to work under deadlines and juggle multiple projects.
- Ability to collaborate with staff and board, and self-manage time while working remotely.
Additional Information:
Full-time, non-exempt, 100% remote position. Open to candidates located anywhere in the United States. Flexible work schedule (does require some availability to work between 8:00 am – 5:00 pm Eastern time Mon-Fri). Room to grow with this dynamic, fast-growing organization. Benefits include health insurance with 25% employer contribution toward premiums, vacation pay, holiday pay, one sanctuary visitation after the first year, maternity leave, mobile phone stipend, employee perks/discount program access, and potential bonuses. Flexible work arrangement in a permanent work-from-home remote position.
Annual Salary Range:
$42,000-$45,000
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