Talent Operations & Coordination Analyst

Job Description

Who will you be working with?

You will work closely with the Global Talent Acquisition team, including Recruiters, Hiring Managers, HR Business Partners, candidates, and other key stakeholders across multiple business functions and regions. This role serves as a critical connection point between talent acquisition operations and recruiting delivery, ensuring a seamless hiring experience while supporting business growth and workforce planning initiatives.

How will you make a difference?

As a member of the Global Talent Acquisition organization, you will play a critical role in supporting the end-to-end recruiting process through operational excellence, candidate experience management, systems administration, and process optimization.

The Talent Operations & Coordination Analyst serves as a key partner to Recruiters, Hiring Managers, HR Business Partners, and candidates to ensure a seamless and efficient hiring experience. This role combines recruitment coordination responsibilities with talent operations expertise, helping to drive consistency, compliance, process improvement, and operational effectiveness across the Talent Acquisition function. The individual will support recruiting processes, talent systems, and operational initiatives while contributing to a positive candidate and stakeholder experience.

What do we want to know about you?

Required qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience.
• Proven experience in Talent Acquisition, Recruiting Operations, HR Operations, or Talent Coordination.
• Experience working within an Applicant Tracking System (ATS) such as SmartRecruiters, Workday, or similar platforms.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite.
• Excellent communication, customer service, and stakeholder management skills.
• Strong problem-solving abilities and attention to detail.
• Fluent in English (written and spoken).

Preferred Qualifications

• Experience supporting ATS administration or recruiting technologies.
• Experience supporting complex, high-volume, or multi-region recruiting environments.
• Experience leading operational excellence, process improvement, or workforce administration initiatives.
• Experience working within a multinational organization.

What will your typical day look like?

Talent Acquisition Coordination:

• Coordinate and schedule interviews across multiple business functions and regions.
• Manage interview logistics, including virtual interviews, travel arrangements, and candidate communications.
• Initiate and monitor background checks, assessments, drug screenings, and other pre-employment activities.
• Serve as a primary point of contact for candidates throughout the recruitment process.
• Ensure a positive and professional candidate experience through timely communication and issue resolution.
• Partner with Recruiters and Hiring Managers to support hiring activities and ensure process efficiency.

Talent Operations:

• Support talent systems administration activities, including troubleshooting, user support, testing, and system enhancements.
• Assist with the implementation and optimization of talent systems, tools, and technologies.
• Ensure compliance with policies, record keeping requirements, recruiting processes, and employment regulations.
• Develop and maintain standard operating procedures, process documentation, and training materials.
• Support Talent Acquisition projects, technology enhancements, and operational initiatives.
• Participate in audits and compliance activities as needed.
• Support process standardization efforts across regions, business units, and recruiting teams.
• Identify opportunities to improve recruiting workflows and operational efficiency.

Additional Responsibilities:

• Prepare and maintain recruiting reports, metrics, and operational data.
• Support change management and user adoption efforts related to talent systems and process improvements.
• Collaborate across global teams to promote consistency and best practices within Talent Acquisition.

Additional Information

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.
 

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.