HR Onboarding Coordinator (Fixed-Term Employment Through December 2026) - Remote, U.S.

Job Description:

AML RightSource is the leading expert solutions provider of managed services and advisory, dedicated exclusively to financial crime compliance. As financial crime continues to evolve, we help organizations stay ahead through expert-led services and deep industry knowledge. 

Specializing in anti-money laundering, financial crime prevention, and third-party compliance, we deliver tailored solutions that enhance operational efficiency and reduce business risk. With a global presence and a team of more than 7,000 specialized, trained professionals, AML RightSource partners closely with clients to transform their compliance programs into strategic advantages. 

Our focused expertise and partnership-driven approach ensure adaptable, scalable solutions that meet today’s complex regulatory demands. We empower organizations to strengthen compliance, protect their businesses, and confidently navigate an ever-changing financial crime landscape.

About the Position

We are looking for an HR Onboarding Coordinator to enhance our new hire integration process, ensuring a smooth transition and positive experience for all new employees.

The HR Onboarding Coordinator plays a critical role in welcoming new hires and guiding them through their initial journey with the company in accordance with our company’s culture, policies and procedures. This position involves collaborating with various departments to ensure seamless onboarding and offboarding processes, managing compliance, and maintaining effective communication with all stakeholders.

Primary Responsibilities

• Execute and complete all onboarding tasks promptly, always ensuring adherence to company process and confidentiality.
• Schedule onboarding activities, welcome emails, setting up employees in the HRIS system arrange for equipment and workspace setup, and manage necessary paperwork including employment forms, benefits enrollment, and I-9 verification. 
• Support pre-employment & recheck employment screenings to ensure compliance and managing background and drug check reports.
• Ensure all necessary documentation and paperwork are completed and processed in accordance with jurisdictional requirements. This includes employment verification, payroll/tax forms, and benefits enrollment.
• Create and maintain up-to-date onboarding materials and resources.
• Track and report on the effectiveness of our onboarding program, making enhancement recommendations as necessary.
• Support employee relations that arise during the new hire training program.
• Maintain strong working relationships with multiple internal departments (HR, Operation, IT, Mangers.) to successfully resolve any challenges new hires experience.
• Ensure all onboarding processes adhere to legal requirements and company policies. 
• Assist in other areas in human resources.

Required Qualifications

• Bachelor's degree in human resources, business administration or a related field.
• 1+ years of experience in human resources or training or learning & development.
• Strong knowledge of onboarding best practices, HR policies and procedures, and employment laws.
• Strong organizational skills and attention to detail to manage and streamline the onboarding process efficiently.
• Excellent communication and interpersonal skills to build rapport with employees and key stakeholders.
• Ability to adapt to diverse needs and backgrounds of new hires
• Ability to collaborate and work effectively with remote and in office team members.
• Ability to lead projects, develop timelines, coordinate project teams and implement action items during the life of a project.
• Ability to multi-task, work independently and as part of a team, establishing cooperative and collaborative working relationships.
• Proficiency in using HRIS system, preferably Workday.
• Proficiency in using Excel and PowerPoint.
• Ability to handle sensitive information with discretion.

Preferred Qualifications

• Strong entrepreneurial spirit, highly collaborative, able to express ideas readily, manage change fluidly, able to influence and identify opportunities.
• Proficiency in Workday.

Regional Requirements

• Reside in the US, In Market
• Standard business hours 8am to 5pm EST.

Competencies

Customer Centricity

• Put the customer’s voice at the center of all decision-making.
• Ask ourselves “will this benefit the customer?” before making any decisions.
• Use our expertise to guide and support our customer to achieve their goals.
• Work with other functions and teams to drive business performance with our customers.

ACT Feedback Model

• Before giving feedback, be clear on how a specific behavior change will help the individual or the company.  Giving feedback to get frustration off your chest or intentionally hurt the other person is not tolerated.
• Be precise in giving or receiving feedback so that specific inputs can lead to better outcomes.
• Listen to and consider all feedback provided.  Work with your manager to determine whether to take this feedback forward or disregard it.

Emotional Intelligence

• Reflect on your activities and impact on others.
• Proactively seek feedback.
• Know your strengths, weaknesses, opportunities, and limits.
• Seek to understand others behavioral tendencies, goals, and habits.
• Manage individual emotions in a productive way.
• Is socially aware of groups and individual surroundings.

Compensation & Benefits

• $40,000 - $50,000 annually, commensurate with experience
• Comprehensive health, dental, vision, and defined contribution retirement plan benefits  
• Paid time off and holidays (in accordance with local law)
• Professional development opportunities  
• Collaborative work environment with global exposure

Application Deadline: September 30, 2026

Applications may be submitted via the 'Apply' button above.

​AML RightSource will not consider applicants requiring employment immigration sponsorship or support for this position. This means that AML RightSource will not support any CPT, OPT, STEM OPT plans, F-1, H-1B, H-1B cap registration, O-1, E-3, TN status, 1-485 job profitability, etc.

AI Screening Notice

AML RightSource may use AI tools to support candidate screening; however, all hiring decisions are made through human review.

Equal Opportunity Employer & Accessibility

AML RightSource is an Equal Opportunity Employer and we welcome diversity in the workforce. All qualified applicants will receive consideration for employment without discrimination. We are committed to providing accommodations to individuals with disabilities throughout all aspects of the recruitment process. If you require accommodation to participate in the recruitment and selection process, please email hiring@amlrightsource.com or discuss your needs when contacted for an interview.

Recruitment Scam Alerts
We’re aware of an increase in recruitment scams where individuals falsely claim to represent AML RightSource. These scammers may ask for money or personal information by offering fake job opportunities through email, text message, or social media. Please verify the source of any job-related communications carefully. All official AML RightSource communications are conducted through “@amlrightsource.com” email addresses. If you encounter suspicious messages, do not respond.