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About the role
Our client is a US-based construction company (Arizona) looking for an experienced Accounts Receivable / Accounting Specialist to join their accounting team. This is not an invoicing-only role. You will own the full A/R cycle, from billing through collection and payment application, plus general accounting support as needed.
They need someone who knows at any moment which customers owe money, how long balances have been outstanding, what follow-up has happened, what is blocking payment, and what needs to happen next.
What you'll do: Accounts Receivable
- Manage the full A/R cycle, from customer billing through collections and payment application
- Prepare and issue accurate, timely customer invoices in QuickBooks Online
- Review contracts, proposals, change orders, and job documentation to confirm billing accuracy
- Handle progress billings, final billings, customer deposits, and other project-related receivables
- Maintain and review the A/R Aging Report, and follow up proactively on outstanding balances
- Communicate with customers about invoices, payment status, past-due balances, and account questions
- Own collection efforts instead of waiting for accounts to become a problem
- Research and resolve billing discrepancies, short payments, credits, and account issues
- Receive and apply customer payments to the correct invoices and accounts
- Reconcile customer accounts and investigate unapplied or misapplied payments
- Prepare and send customer statements
- Document collection activity and customer communications
- Coordinate with Project Managers, Project Coordinators, and Sales to resolve billing issues and gather what is needed for invoicing
- Support lien waivers and releases, preliminary notices, and other billing documentation
- Flag accounts that need escalation, and keep management updated on aging, collection status, and cash receipts
What you'll do: General Accounting
- Record and reconcile income and other transactions in QuickBooks Online
- Assist with account reconciliations and general ledger review
- Assist with job costing and project-based accounting
- Review accounting records for accuracy and completeness
- Support month-end processes
- Keep electronic accounting records and backup organized and complete
- Assist with internal audits and process reviews
- Suggest improvements to accuracy, efficiency, and internal controls
Requirements
Requirements
- 5+ years of accounting experience, with substantial hands-on A/R ownership
- Strong command of the full A/R process: invoicing, collections, payment application, account reconciliation, and aging management
- High proficiency in QuickBooks Online
- Solid understanding of general accounting principles and working knowledge of GAAP
- Strong Microsoft Excel skills
- Excellent organization and attention to detail
- Ability to independently prioritize a high volume of invoices and customer accounts
- Strong analytical and problem-solving skills
- Professional and confident when discussing payment and collections with customers
- Comfortable following established procedures while knowing when to investigate or escalate
- Fluent English, written and spoken. Spanish is a strong plus, since the team works with many Spanish-speaking vendors and customers
- Available and responsive during Arizona business hours
Nice to have
- Construction accounting experience (strongly preferred)
- Job costing and project-based accounting
- Progress billing, change orders, deposits, and final project billing
- Construction management or accounting platforms such as Buildertrend
- Construction lien documentation and lien waiver processes
- Fast-paced, multi-project accounting environments
Technology requirements
- Intel Core i5, 8th generation or higher (or equivalent)
- Windows 11 or higher
- 16GB RAM
- Two monitors, one at least 15" (laptop) and the other at least 24". Two 24" monitors preferred
- Separate mouse if working from a laptop
- Internet speeds of 50/5 Mbps (download/upload)
- Webcam with clear audio and video
- Headset and a dedicated quiet workspace
The client provides access to a VOIP phone system and Microsoft 365, with Teams as the main communication tool.
Benefits
- Work From Anywhere
- Competitive salary paid in US$
- 10 paid days off per year plus paid US holidays
- Birthday bonus
- Performance and tenure bonuses, with annual compensation reviews
