This is a remote position.
About Access Offshoring
Access Offshoring partners with AUS and US clients to build high-performing offshore teams in the Philippines. We are committed to creating meaningful career opportunities for experienced professionals and matching them with clients where they can make a genuine impact and grow over time.
Company
Our client is a growing US-based mechanical and HVAC contractor supporting primarily commercial projects in the Washington, D.C. region. The company works across Variable Refrigerant Flow (VRF) systems, ductwork, refrigeration piping, equipment, and controls. The client is a close-knit, supportive business that values accurate work, steady growth, teamwork, and reliable follow-through.
Role Summary
The Accountant will take ownership of the client's day-to-day accounting, including QuickBooks Online, accounts payable, accounts receivable, reconciliations, month-end activities, payroll support, and project accounting. The role requires an experienced accountant who maintains accurate records, identifies issues, and follows through independently while collaborating with the company owners and support staff.
Key Responsibilities
Core Accounting
- Maintain accurate QuickBooks Online records, including accounts, customers, vendors, and recurring transactions.
- Manage accounts payable, including reviewing bills, confirming coding, matching expenses to purchase orders or projects, and preparing payments for approval.
- Manage accounts receivable, including invoicing, payment application, aging reports, and collection follow-up.
- Complete bank, credit-card, and balance-sheet reconciliations and investigate discrepancies.
- Complete month-end journal entries, account reviews, supporting schedules, and routine financial reports, following up on missing information or issues.
Payroll & Project Accounting
- Prepare and review payroll information and support processing through Paylocity.
- Confirm that labor, materials, invoices, and other costs are recorded against the correct projects.
- Review job costs and compare estimated and actual project costs.
- Maintain visibility into upcoming payments and short-term cash requirements.
- Organize documentation for routine compliance, tax, and year-end information requests, learning Arctic’s specific US requirements as needed.
- Help support the continued development of the client’s accounting processes across Simpro and QuickBooks Online.
Requirements
Skills & Experience Required
- 3+ years of accounting experience.
- Experience supporting US accounting processes for a US-based company.
- Strong, practical QuickBooks Online experience.
- Experience with accounts payable, accounts receivable, reconciliations, journal entries, and month-end activities.
- Experience preparing or supporting payroll and project accounting.
- Strong Microsoft Excel skills.
- Ability to keep records current, meet recurring deadlines, follow through independently, and identify errors, unusual transactions, or missing documentation.
- Strong written and verbal English communication.
- Proactive, dependable, and comfortable asking questions or raising issues when needed.
Nice to Have
- Experience with a US construction, HVAC, mechanical, plumbing, or trade-based company.
- Experience with Paylocity or a similar US payroll platform.
- Experience with Simpro and other field-service or project-management systems.
Growth Potential
This role offers the opportunity to take ownership of the client’s accounting processes, strengthen reporting, job costing, and financial controls, and accept broader responsibility over time with support from the company owners and support staff.
Working Schedule
- Mon–Fri, 8:00 a–4:00 p Eastern Time, currently equivalent to 8:00 p–4:00 a Philippine Time. Some schedule flexibility will be expected with reasonable notice, based on workload/seasonal demands.
Benefits
Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.
Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent.
We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more.
Here are just some of our benefits:
- US client and US hours
- Work from Home Allowance
- HMO for you AND a dependent
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course, a competitive salary
