Admin / Recruitment Officer

Position Overview

We are looking for a dedicated and detail-oriented Admin / Recruitment Officer to join our remote team. This role plays a key part in supporting our sourcing and screening in recruitment processes. The successful candidate is highly organized, communicates clearly, and is comfortable working independently in a work-from-home environment while collaborating with cross-functional teams.

Key Responsibilities

Administrative Support

• Document and Data Management:
  Organize, update, and maintain digital files, employee records, contracts, and internal documents while ensuring confidentiality and accuracy.
• Internal and External Communication:
  Manage professional email correspondence, coordinate internal communications, and support information flow between departments.
• Reporting and Tracking:
  Prepare, update, and share regular reports related to team performance, recruitment progress, administrative tasks, and project status.
• Operational Support:
  Assist with scheduling meetings, maintaining calendars, coordinating virtual meetings, and supporting day-to-day administrative needs of the digital and customer support teams.
• Process Improvement:
  Support the development and maintenance of administrative procedures to improve efficiency and consistency.

Recruitment and Talent Support

• Job Advertising:
  Draft, publish, and manage job postings across job boards, social media platforms, and professional networks.
• Candidate Sourcing:
  Proactively identify and approach suitable candidates using online platforms, databases, referrals, and networking channels.
• Applicant Screening:
  Review resumes and applications, conduct initial screening interviews, and shortlist candidates using an Applicant Tracking System (ATS).
• Interview Coordination:
  Schedule interviews, communicate with candidates, and support hiring managers throughout the interview process.
• Recruitment Reporting:
  Track recruitment metrics, maintain candidate records, and provide regular updates on hiring progress.
• Candidate Experience:
  Maintain clear, timely, and professional communication with candidates throughout the recruitment cycle.

Qualifications

• Education:
  Bachelors degree in Business Administration, Human Resources, or a related field.
• Experience:
  Minimum of 2 years of experience in recruitment, HR support, or a similar administrative role.

Skills and Competencies

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with recruitment software, ATS platforms, and HR databases.
• Excellent organizational and time-management skills with the ability to handle multiple priorities.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.

Language Requirements

• Fluency in English, Arabic, and French is required (written and spoken).

Personal Attributes

• Ability to work independently and remain productive in a remote work environment.
• Reliable, self-motivated, and able to meet deadlines with minimal supervision.
• Strong interpersonal skills and professionalism when dealing with team members and candidates.
• Adaptable and comfortable supporting multiple teams and evolving priorities.

Work Arrangement

• Remote / Work from Home