Proposal Coordinator & Technical Writer

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

The Proposal Coordinator / Technical Writer is responsible for managing proposal content, assembling and submitting proposals, and assisting with technical writing of proposal content, abstracts, and white papers. This role serves as the primary owner of the organization's proposal content library while also coordinating proposal and bid response activities from receipt through submission. Working closely with Sales, Product Management, Marketing, Operations, and subject matter experts, the Proposal Coordinator/Technical Writer ensures proposal content remains accurate, current, and compliant while creating clear, compelling technical and customer-facing documentation. 

Job Responsibilities

Proposal Content Management

• Own and manage the company's proposal content repository, templates, knowledge base, and document management systems, ensuring proposal content is organized, current, and accessible.
• Collaborate with Product Management, Sales, Marketing, Operations, and subject matter experts to review, validate, and update proposal content, ensuring accuracy with current products, services, certifications, capabilities, and corporate messaging.
• Develop, maintain, edit, and proofread reusable proposal content, executive summaries, company qualifications, past submittals, and other customer-facing materials.
• Establish and maintain content governance practices, including content review schedules, version control standards, approval workflows, and archiving procedures.
• Analyze proposal content utilization and effectiveness, recommending improvements that increase content quality, consistency, compliance, and response efficiency.

Proposal Coordination & Submittals

• Coordinate proposal response activities with Key Account Managers for RFPs, RFQs, RFIs, and other customer solicitations, ensuring compliance with customer requirements and submission deadlines.
• Review solicitation requirements, develop response outlines, track deliverables, and coordinate contributions from multiple departments.
• Work with Contract Administrator to ensure submittals maintain company requirements regarding contract terms and conditions.
• Manage proposal schedules, milestones, review cycles, and submission checklists to ensure timely completion of quality proposal responses.
• Compile, format, finalize, and submit proposal packages through customer portals, procurement systems, email submissions, or other required submission methods.

Technical Writing & Documentation

• Work with Sales, Product Management, Marketing, Operations, and subject matter experts to develop, edit, and maintain study abstracts, white papers, proposal documentation, and other customer facing supporting materials.
• Translate technical, operational, and product-related information into concise and compelling documentation for customers, sales teams, and product management.
• Interview subject matter experts and gather technical information to create accurate, consistent, and customer-focused content.
• Ensure all technical documentation follows established writing standards, branding guidelines, and quality expectations for clarity, consistency, and usability.

Education and Experience Qualifications

• Bachelor's degree in Business Administration, Communications, English, Marketing, Technical Writing, or a related field; or equivalent combination of education and experience.
• 3+ years of experience in proposal coordination, proposal management, technical writing, content management, business development support, or a related role.
• Experience supporting RFP, RFQ, RFI, contract bid, or grant proposal response processes.
• Experience managing content libraries, templates, and document repositories preferred.
• Technical writing experience involving software, technology, manufacturing, utilities, metering, engineering, or other complex products and services preferred.
• Experience working with proposal management software, CRM systems, content management systems, or document management platforms preferred.

Knowledge, Skills and Abilities

• Strong proposal writing, technical writing, editing, and proofreading skills.
• Exceptional attention to detail and commitment to content accuracy and quality.
• Ability to interpret solicitation requirements and translate them into compliant, customer-focused responses.
• Ability to recognize and notate term and condition requirements within an RFP, RFQ, Bid, or other customer documentation.
• Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously.
• Ability to communicate complex technical concepts clearly to both technical and non-technical audiences.
• Excellent verbal and written communication skills with the ability to collaborate across Sales, Marketing, Product Management, Operations, and Executive Leadership teams.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Self-motivated with the ability to work independently while managing competing priorities in a deadline-driven environment.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

Total Rewards

Benefits Package

Our comprehensive U.S. benefit offerings include: Health benefits, 401(k) retirement savings program with company match, PTO, and more. More information on our benefits and rewards can be found on our career page: https://www.idexcorp.com/careers/our-benefits-and-rewards/

IDEX is an Equal Opportunity Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Attention Applicants:  If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at lfcareers@idexcorp.com for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.