We are a staffing agency recruiting on behalf of a growing family-owned property management and real estate business. Our client manages a portfolio of residential rental properties alongside a real estate business and a construction company, and they are looking for a highly organized Property Management & Bookkeeping Administrator to support the day-to-day operations across all three businesses.
This role is ideal for someone who enjoys backend operations, bookkeeping, and coordinating multiple moving parts. You will play a key role in ensuring tenant communication, leasing administration, financial records, and operational workflows run smoothly.
The position will begin on a part-time basis alongside an existing team member to ensure a structured handover, with a clear opportunity to transition into a full-time role as responsibilities grow.
Key Responsibilities
Property Management Administration
- Respond to tenant enquiries via email, text, and phone in a professional and timely manner
- Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications
- Manage leasing enquiries, applications, appointment scheduling, and lease preparation
- Monitor overdue rent notices and assist with rent collection communications
- Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams
- Maintain accurate property records within the property management system
Bookkeeping & Financial Administration
- Manage day-to-day bookkeeping using QuickBooks
- Process invoices and maintain accurate financial records
- Track receipts and organize supporting documentation
- Assist with payroll administration and expense tracking
- Support transaction coordination and financial reporting across multiple businesses
- Reconcile transactions and maintain organized accounting records
Administrative Support
- Manage shared inboxes and respond to administrative enquiries
- Coordinate appointments and maintain organized calendars where required
- Prepare documents and maintain digital filing systems
- Assist with general administrative support across the property management, real estate, and construction businesses
- Learn and maintain records within the company's property management software
Required Qualifications
- Previous experience in bookkeeping or accounting administration
- Strong working knowledge of QuickBooks
- Excellent organizational skills and exceptional attention to detail
- Experience managing invoices, receipts, and financial records
- Strong written and verbal English communication skills
- Ability to manage multiple priorities across several businesses
- Comfortable learning new software and working independently in a remote environment
Preferred Qualifications
- Previous experience in property management or real estate administration
- Experience using AppFolio or similar property management software
- Familiarity with leasing administration and tenant communication
- Basic payroll administration experience
- Spanish language skills are an advantage but not essential
What We're Looking For
- A highly organized, operations-focused professional who enjoys creating structure and keeping systems running efficiently
- Someone with a strong bookkeeping mindset and excellent attention to financial accuracy
- A proactive self-starter who takes ownership of their responsibilities
- A dependable communicator who can confidently manage tenant enquiries and internal administration
- Someone who enjoys learning new systems and continuously improving processes
- An individual looking for a long-term opportunity with room to grow alongside an expanding family business
Growth Opportunity
This role will begin with a structured training period alongside the current administrator before transitioning into ownership of the role. As the business continues to grow, there is a clear opportunity for the successful candidate to move into a full-time position and take on increased responsibility across property management, operations, and business administration.
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