Vice President, Executive Business Partner

The Executive Business Partner serves as a meticulous, high-trust partner to the President, setting the standard for rigorous meeting preparation, careful follow-through, and sound documentation across the organization's most important initiatives. The position balances hands-on project ownership with portfolio-level oversight of the President's priorities, applying disciplined process to ensure initiatives deliver measurable outcomes while minimizing organizational and reputational risk. As a trusted partner to the President, the role carries expanded accountability for strategic follow-through, careful priority sequencing, and sound judgment on sensitive matters. 

The Executive Business Partner operates with significant autonomy, owns outcomes on delegated initiatives, and contributes to executive- and board-level preparation. The role calls for a methodical, detail-oriented approach: weighing decisions carefully, verifying details before they matter, and following through consistently until work is truly complete. The ideal candidate has a strong project management and organizational orientation, deep respect for process and documentation, and a discretion-first mindset in handling sensitive and complex situations. 

Key Responsibilities:

Strategic Partnership & Special Projects (35%) 

• Serve as a genuine strategic thought partner to the President, bringing well-researched perspective to business priorities and decisions rather than simply executing on them. 
• Lead special projects, from executive search coordination to organizational design initiatives, owning outcomes from framing through careful implementation. 
• Conduct thorough research, analysis, and synthesis to inform executive decision-making, proactively surfacing what's relevant before being asked. 
• Track progress against key organizational initiatives with attention to detail, flagging risk to deadlines or ownership well before it becomes a problem. 

Meetings, Communications & Organizational Coordination (30%) 

• Prepare agendas, background materials, and briefing documents ahead of leadership, board, and PE meetings, shaping the narrative with precision as well as the logistics. 
• Take careful notes, track action items, and drive follow-through to ensure commitments made in meetings are documented and actually get done. 
• Keep the President's inbox organized and prioritized, surfacing what matters and independently handling or deferring the rest. 
• Serve as a trusted point of contact between the President, the CEO as requested, and other leaders and teams on priorities and follow-up. 
• Build strong, steady working relationships with internal and external stakeholders, including PE partners, board members, and business-line leaders. 
• Support the coordination of organizational change initiatives already underway. 

Confidential & Administrative Operations (25%) 

Exercise sound, independent judgment on sensitive matters including personnel changes, M&A diligence, and compensation, handling each with complete discretion and care. 

• Maintain organized records, files, and documentation, with an eye for accuracy and consistency. 
• Anticipate needs before they're raised and act on them thoughtfully, without requiring direction. 

Calendar & Executive Support Oversight (10%) 

• Own the President's calendar end to end: scheduling, prioritizing, and resolving conflicts across internal meetings, board/PE commitments, and external engagements. 
• Direct and support an Executive Assistant on travel logistics, expense reporting, and calendaring support where required, ensuring these functions are handled accurately and on time. 

What Success Looks Like

• The President treats this role as a genuine strategic partner, trusting the rigor behind the work. 
• Special projects move from idea to completion with limited oversight, executed carefully and documented well. 
• Meetings are well-prepared, well-documented, and followed up on without anyone needing to ask twice. 
• Sensitive matters are handled with complete discretion and sound judgment, every time. 
• The President can hand off complex, detailed work and trust it will come back accurate and well done. 
• The calendar runs smoothly, and travel/expenses are handled reliably by the EA this role directs. 

Desired Knowledge, Skills & Abilities:

Required

• 7+ years of experience as an Executive Business Partner, Chief of Staff, or senior Executive Assistant supporting a C-suite executive. 
• Demonstrated ability to operate as a strategic thought partner, not just a support function, able to synthesize information thoroughly and offer a well-reasoned point of view. 
• Exceptional written and verbal communication skills, with close attention to accuracy and detail. 
• Strong analytical and organizational skills, with a methodical, process-oriented approach to work. 
• High degree of professionalism, discretion, and emotional intelligence. 
• Demonstrated comfort operating close to sensitive personnel, financial, and ownership matters, with a careful and measured approach. 
• Ability to anticipate needs, work independently with minimal direction, and maintain rigorous standards without being told to. 

Strongly Preferred

• Experience supporting a President or CEO. 
• Experience directing or coordinating the work of an Executive Assistant or other support staff. 
• Exposure to executive, board and private equity reporting cadences. 
• Experience contributing to organizational design or change management initiatives. 

Job Requirements for Remote Work Environment:

• Dedicated Workspace: Must have a home office or workspace that is free of distractions and interruptions to ensure productivity and focus during work hours. 
• Reliable Internet Connection: High-speed internet is required to support video conferencing, file sharing, and other work-related technology needs. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.    

An Equal Opportunity Employer:

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.