Part-Time Personal and Operations Assistant

Part-Time Personal & Operations Assistant

Location: Fully Remote — South Africa
Working Hours: Part-time, UK business hours (flexible/to be agreed)
Experience Level: Mid-level, generalist recruitment/operations background

About the Role

We're recruiting for a Part-Time Personal & Operations Assistant to support a Recruitment Consultant and Account Manager across day-to-day sales, recruitment, HR and administrative tasks. This is a varied role spanning CRM management, recruitment support, candidate sourcing, and light HR/finance administration — ideal for someone highly organised, adaptable, and comfortable picking up new tasks and tools quickly.

Key Responsibilities

Sales & CRM Support

• Monitor call quality and provide constructive feedback to appointment setters.
• Upload new leads to the CRM system and carry out lead enrichment.
• Respond to LinkedIn messages from prospects with a view to securing bookings.
• Keep CRM records accurate and up to date.

Recruitment Support

• Respond to applicants via LinkedIn.
• Post job listings across various job boards and platforms.
• Add new clients and jobs to the ATS.
• Draft job descriptions based on client-provided criteria.
• Headhunt and source candidates based on job specifications.

HR & Administration

• Assist with payroll and invoicing.
• Help resolve placement-related queries and concerns.

General Support

• Assist with light social media post creation.
• Create and maintain SOPs for recurring processes.
• Take on new tasks and responsibilities as the role evolves.

What We're Looking For

Essential

• Proficient use of AI tools in a professional context.
• Strong CRM experience.
• Comfortable and confident using LinkedIn for outreach and candidate/prospect engagement.
• Excellent written communication skills.
• Highly organised, with strong attention to detail.
• Highly adaptable, proactive, and willing to learn new tasks and systems.
• Ability to work independently and manage a varied workload.

Advantageous

• ATS experience, ideally Manatal, Zoho Recruit or similar.
• Basic social media content creation skills.
• Experience creating SOPs or process documentation.
• Recruitment, sales or HR/payroll administration background.

Remote Work Requirements

Applicants must:

• Be based in South Africa.
• Have a reliable laptop or PC.
• Have stable internet and backup power.
• Have a quiet workspace suitable for calls and video meetings.
• Be available for agreed part-time hours during UK business times.