Project Assistant

Be a key player in driving operational efficiency and boosting team productivity! In this role, you’ll provide essential administrative and project support to our Business Unit and Project Managers—managing task workflows, tracking permits, maintaining project systems, and assisting with scheduling, data analysis, and database management. If you’re highly organized, proactive, and thrive working across multiple platforms to keep engineering and project teams aligned, we want you on our team. Apply now and help us make an impact!

Preferred Locations: San Antonio, TX 
Pay Range: $19-20

What You'll do: 

• Perform data analysis, data entry, and database management, including creating reports and formulas using tools such as Vision, Excel, and Sharepoint.
• Maintain and update project needs, ensuring accuracy of progress, milestones, and deliverables through coordination with project managers and engineers.
• Manage Jira databases and workflows, including creating, assigning, and tracking tasks, and developing dashboards and reports to monitor team workload and progress.
• Track permits by maintaining logs and status trackers, coordinating with internal teams and external agencies, and providing timely updates to project leadership.
• Support project scheduling, deliverable tracking, proposal preparation, and invoicing activities.
• Research, prioritize, and follow up on incoming issues and concerns for Project Managers and Business Unit leadership.
• Assist with engineering-related tasks, including documentation, reporting, and process improvements to enhance team efficiency.
• Manage special projects for the Business Unit and serve as backup support to the Administrative Assistant as needed.
• Perform other miscellaneous job-related duties as assigned.

Minimum Requirements:  

• 1–3 years of experience in database management, project administration, or a related field
• Associate’s or Bachelor’s degree preferred
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel (advanced preferred), PowerPoint, and Access (preferred); experience with Microsoft Project is a plus
• Strong organizational skills with a high attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications:

• Experience with project/task management tools
• Familiarity with engineering, construction, or technical project workflows
• Experience with permitting processes or compliance documentation
• Ability to analyze data and generate clear, actionable insights
• Strong organizational skills with a high attention to detail
• Ability to manage multiple priorities in a fast-paced environment

What We Offer:  

• A supportive and inclusive work environment that values diversity and encourages innovation. 
• Opportunities for professional growth and career development. 
• Competitive salary and comprehensive benefits package, including generous paid time off, 401(k) with company match, tuition reimbursement, and flexible work schedules. 
•  Benefits offered include company-sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually. Full-time employees are eligible to earn PTO hours. May be eligible for discretionary bonus as determined by the company.

Why Join Us? 

At ENTRUST Solutions Group, we are a community of over 3,000 dedicated professionals committed to our clients and each other. As an ENR Top 100 company, we provide comprehensive engineering, consulting, and automation services to various industries, including gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies. We are a forward-thinking organization dedicated to leveraging cutting-edge technology to drive success. We are committed to fostering a culture of innovation and continuous improvement. 

We believe in fostering a culture of inclusivity and respect, where everyone feels valued and empowered to contribute their unique perspectives. If you are passionate  about engineering and operations and looking for a place to grow your career, we would love to hear from you!  

Explore More Opportunities: Not quite the right fit? Check out all our openings at ENTRUST Solutions Group Careers.  

To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at: https://www.linkedin.com/company/entrustsolutionsgroup  

ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.  

Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group. 

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