V101- Executive Assistant I

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

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Job Description:

Responsibilities include, but are not limited to:

• Ensure all new client files are properly established, organized, and contain required folders and documentation

• Send meeting reminders and related communications to attorneys, clients, and team members

• Coordinate the assignment of new matters to Senior Attorneys based on established POD 2 procedures

• Provide administrative coverage during the Primary Assistant's absence

• Assist attorneys and Marketing with the timely execution of marketing initiatives

• Serve as the primary administrative liaison between POD 2 attorneys and the Marketing Department

• Create presentations and supporting materials as needed

• Coordinate administrative meetings for Senior Attorneys, including scheduling, invitations, and logistical arrangements

• Prepare, coordinate, and distribute welcome communications to new clients

• Coordinate administrative matter closing procedures and ensure all required closing steps are completed

• Support operational efficiency and maintain adherence to established administrative procedures

• Coordinate the collection, organization, and submission of attorney marketing content

• Manage CR's calendar and coordinate scheduling needs during coverage periods

• Prepare consultation notes and maintain accurate records when providing coverage support

• Provide new POD 2 team members with an overview of POD structure, procedures, and available resources

• Collaborate on updates and revisions to the Litigation POD 2 Policy Manual

• Prepare and send client preservation letters in accordance with established procedures and attorney direction

Requirements:

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.