Executive Assistant to CEO (1-Year Parental Leave Cover)

Location

While our company operates exclusively on a remote basis, you must reside and have the legal right to work in one of the following countries: the United Kingdom, Latvia, or Spain.

This is a temporary, parental leave coverage position for a duration of 1 year. Please note that we do not engage on a B2B or contractor basis. 

About the Role

We are looking for a talented and experienced Executive Assistant to the CEO. You will be part of the team supporting our CEO and Senior Executive team. 

What You Will Do

• Own and proactively manage the CEO’s calendar, anticipating needs, resolving conflicts, and ensuring time is spent on the highest-priority topics. This includes planning the business cadence for the year and coordinating with the Board members. 
• Schedule and coordinate meetings for the senior executive team, including recurring forums, ad hoc working sessions, and time-sensitive stakeholder requests. 
• Take full ownership of CEO and executive travel logistics, planning ahead, managing changes in real time, and ensuring all details are handled from start to finish. 
• Plan and execute logistics for the company as well as regular leadership / team offsites, including booking venues, coordinating vendors, finalizing agendas, and supporting onsite. 
• Act as a proactive partner to the CEO by flagging gaps, anticipating bottlenecks, and stepping in to keep executive operations running smoothly. 
• Support some of the company’s internal communication where relevant (eg company townhalls, etc) 
• Report directly to the CEO and work closely with the senior leadership team.
• Success in this role means nothing slips through the cracks. Calendars are predictable, meetings are well- structured, travel runs smoothly. 

What You Must Have 

• Experience supporting a CEO or C-level executive in a tech or high-growth company 
• Demonstrated ability to plan and manage travel, including flights, accommodation, and transport
• Experience coordinating leadership team meetings, including owning agendas, note-taking, and action tracking 
• Strong written communication skills, with the ability to clearly document and summarize decisions and next steps 
• Ability to work independently, anticipate needs, and manage changing priorities without constant direction 
• Experience working closely with senior leaders in a fast-paced, high-responsibility environment, with evolving priorities and limited structure
• Sound judgment when handling confidential information and navigating sensitive topics 

It’s a Plus If You Have 

• Familiarity with company-wide event planning, such as offsites or all-hands meetings 
• Experience improving or building administrative processes that increased efficiency or reduced friction 

Our Benefits 

💰 Competitive salary and employee stock options.
🌍 Fully remote setup with flexible working hours.
🏢 Co-working budget for those days you want a change from your home office.
🌴 Flexible vacation policy to recharge when you need to.
🖥️ Home office setup budget: monitor, desk, ergonomics, whatever helps you do your best work.
📚 Learning & development budget to grow your skills and career.
🏥 Health insurance to keep you covered.
🧘 Wellness allowance to support your mental and physical well-being.
🤝 Great startup culture: remote but close-knit, with regular retreats and social events to stay connected.