Human Resources Assistant [1 Year Contract]

This is an entry level, 12-month fixed-term, hourly position, paying $20.00 - $25.00 per hour. Ideal candidates sit in San Diego, Santa Clara, or Dallas for occasional team meetings.

Role Overview 

The HR Assistant will provide day-to-day administrative and operational support to Colovore's People team, helping us deliver a smooth and consistent experience throughout the employee lifecycle. 

Approximately 60% of this role will focus on HR operations, including onboarding, employee changes, documentation, and maintaining HR resources and trackers. The remaining 40% will support recruiting activities, including interview scheduling, candidate coordination, and application review. 

This is a 12-month fixed-term, hourly position designed to provide broad exposure to HR and Talent Acquisition while supporting a growing organization. The HR Assistant will also have opportunities to contribute to People team projects and process improvements throughout the year. 

Key Responsibilities 

HR Operations & Employee Support 

• Support new hire onboarding by completing onboarding kickoff tasks, initiating background checks, updating onboarding and payroll trackers, and coordinating internal onboarding activities. 
• Assist with employee change and termination checklists, ensuring required administrative tasks and documentation are completed accurately and on time. 
• Monitor shared HR inboxes, organize incoming requests, and route or assign action items to the appropriate team member. 
• Maintain accurate and organized employee files and ensure required documentation is saved appropriately. 
• Maintain and review sheets to ensure documents and trackers remain current and organized. 
• Support ongoing maintenance of the company organization chart by incorporating new hires, departures, and employee changes. 
• Process and organize Ramp transaction receipts and supporting documentation. 
• Update HR trackers, task lists, and other People team resources as needed. 
• Help track completion of recurring new hire and employee requirements, including required trainings and documentation. 
• Provide administrative support for additional People team programs, initiatives, and special projects. 

Recruiting Coordination 

• Coordinate and schedule candidate interviews, ensuring a smooth and timely experience for candidates and interviewers. 
• Maintain accurate candidate information and interview activity within Greenhouse. 
• Support job and candidate administration throughout the recruiting process. 
• Review incoming applications and help identify candidates who meet basic role qualifications. 
• Partner with the People team to provide a positive, organized, and responsive candidate experience.  

Key Skills 

• Strong organizational skills and attention to detail. 
• Ability to manage multiple tasks, deadlines, and recurring processes. 
• Clear and professional written and verbal communication skills. 
• Strong follow-through and ability to take ownership of assigned tasks. 
• Ability to handle confidential and sensitive employee information with discretion. 
• Comfortable learning and working across multiple systems and technology platforms. 
• Collaborative, proactive, and willing to jump in where support is needed. 
• Curiosity and interest in building a career in Human Resources or Talent Acquisition. 

Required Experience 

• Bachelor's degree or equivalent combination of education and relevant experience. 
• 0–2 years of professional, internship, administrative, recruiting, or HR-related experience. 
• Proficiency with common workplace tools such as Microsoft Office or Google Workspace. 
• Strong attention to detail and demonstrated ability to stay organized. 
• Ability to work effectively in a fast-paced and growing environment. 

Experience with HR or recruiting systems such as an HRIS or applicant tracking system is a plus, but not required. We're looking for someone who is eager to learn. 

What Success Looks Like 

• HR and recruiting administrative tasks are completed accurately, consistently, and on time. 
• New hires receive a well-organized and seamless onboarding experience. 
• Employee records, trackers, job descriptions, and organizational resources remain accurate and up to date. 
• Candidates and interviewers receive timely, thoughtful scheduling and coordination support. 
• Shared HR inboxes and incoming requests are organized and appropriately routed. 
• The People team has greater capacity to focus on strategic HR, recruiting, and organizational initiatives. 
• You continue to grow your HR knowledge, take ownership of new responsibilities, and become a trusted and dependable member of the People team.