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Virtual Assistant

Medical Wizard

Role overview

Qualifications

  • Resident of Sri Lanka
  • High fluency in English (both spoken and written)
  • Tech savvy and quick to learn new software
  • Extremely reliable and deadline-focused

Responsibilities

  • Take calls from patients, schedule appointments, and assist with inquiries
  • Manage doctors' booking schedules and maintain accurate patient records and accounts
  • Notify providers of patient arrivals, monitor schedules, and send reminders for missed or overdue appointments
  • Uphold patient confidentiality, ensuring all medical, personal, and financial information is protected

Key facts

Hard skills

Medical Record Management

Other skills

  • Communication
  • Detail Oriented
  • Technical Acumen
  • Adaptability
  • Punctuality
  • Time Management
  • Problem Solving

About the company

Medical Wizard logo

Medical Wizard

Medical Wizard is developed based on extensive research and user feedback received from many specialist practitioners, surgeons, physicians, practice managers, medical receptionists, nurses and other stakeholders over the past 25 years. Our software has been developed from the ground up to meet the specific needs of Day Hospitals and Specialist Medical Centres. Since our inception in 1994, we have earned an enviable reputation and track record for providing effective solutions to Day Hospitals and Specialist Medical Centres, combined with outstanding personalized, ongoing support services. We currently support more than 700 users in over 150 leading Private Day Hospitals and Specialist Medical Centres throughout Australia.

Company details

Company size51 - 200

Links

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Job description

This is a remote position.

We’re looking for a Virtual Assistant to represent one of our esteemed medical clients in Australia. In this role, you’ll be the friendly and professional first point of contact for patients, ensuring seamless appointment scheduling, accurate account updates, and smooth day-to-day operations for specific doctors.​

You must be a resident of Sri Lanka to be eligible for this role.

Requirements

  • Be the Voice of Care: Take calls from patients, schedule appointments, and assist with inquiries.
  • Keep Things Running Smoothly: Manage doctors' booking schedules and maintain accurate patient records and accounts.
  • Ensure Timeliness: Notify providers of patient arrivals, monitor schedules, and send reminders for missed or overdue appointments.
  • Handle Communication: Respond to emails and faxes, and forward inquiries to the relevant doctors or departments.
  • Support Clinical Operations: Check referral and pathology portals to attach reports to patient records.
  • Perfect the Details: Proofread letters for grammar, spelling, and address accuracy.
  • Safeguard Privacy: Uphold patient confidentiality, ensuring all medical, personal, and financial information is protected.
  • Maintain Accuracy: Update patient accounts, process payments, and manage third-party claims if required.

What We’re Looking For:
  • Location: You must reside in Sri Lanka.
  • Language Proficiency: High fluency in English (both spoken and written).
  • Tech Savvy: Quick to learn new software (client-provided training available).
  • Punctuality: Extremely reliable and deadline-focused.
  • Adaptability: Comfortable working during Australian Standard Hours.
  • Attention to Detail: A stickler for accuracy and organization




Benefits

  • International Experience: Work directly with an overseas client and gain valuable exposure to the healthcare industry in Australia.
  • Career Growth: Opportunities to expand your role within the practice.
  • Supportive Setup: All the hardware you need to excel in your role will be provided.





Salary: 90K - 120K (Based on Skill - Negotiable)

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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