Billing Specialist

Join our team and experience how we lead with passion, positivity, and accountability to deliver the Right Talent. Right Now.  We create an environment where you can think big, have fun and truly make a difference.

POSITION SUMMARY

The Billing Specialist is responsible for generating accurate and timely invoices for clients, ensuring proper documentation of services rendered and maintaining up-to-date records of client accounts.  The Billing Specialist will coordinate with internal teams such as payroll, collections and client management to resolve billing discrepancies and support client inquiries.  A strong attention to detail, proficiency in billing software and the ability to handle multiple tasks in a fast-paced environment are essential for success in this position.

RESPONSIBILITIES

• Generate and review client invoices for accuracy and completeness
• Maintain billing records and ensure timely submission of invoices
• Ensure billing complies with contract terms, including bill rates, overtime and special requirements
• Work closely with payroll, sales and account management teams to reconcile data and resolve discrepancies
• Monitor and manage purchase orders, including tracking PO balances, ensuring sufficient funding, and updating internal records as needed
• Validate PO numbers on all invoices and ensure they align with client requirements
• Process invoices in multiple currencies, ensuring accurate FX rate application and reconciliation 
• Maintain awareness of country‑specific invoicing requirements
• Respond to client inquiries regarding billing and PO issues, providing prompt and professional support
• Provide project assistance/analysis as needed.
• Other duties as assigned

QUALIFICATIONS

• Bachelor’s degree in Accounting, Business Administration or related field
• 2+ years of billing, accounting, or administrative experience, preferably in a staffing or service-based industry
• Experience with purchase order tracking and reconciliation
• Excellent knowledge of Excel and ability to learn new software applications
• PeopleSoft experience a plus
• Excellent attention to detail and problem-solving skills
• Strong communication and interpersonal skills
• Ability to manage multiple priorities and meet tight deadlines
• Ability to maintain regular attendance and work all hours necessary or required

For US job seekers:
Salary Information:

Please contact careers@oxfordcorp.com if you are interested in this position.

Oxford is an Equal Employment Opportunity Employer.  All qualified applications will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.  Oxford will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.  Oxford provides holiday pay, paid time off, medical, dental, vision, life and disability benefit plans, flexible spending accounts, health savings accounts, employee tuition reimbursement, student debt assistance and a 401(k) Retirement Savings Plan.  Oxford is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please email staffbenefits@oxfordcorp.com.  We will make a determination on your request for reasonable accommodation on a case-by-case basis.

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