Procurement Coordinator

Role Overview

 The Procurement Coordinator supports the day-to-day operations of the Procurement function by coordinating procurement activities, maintaining procurement systems and records, supporting contract administration, monitoring compliance, and assisting with supplier and service provider onboarding activities. 

This role partners closely with Procurement, Finance, Legal, Program Operations, and external suppliers to support CAA’s mission and EPR program operations through efficient, compliant and stakeholder focused procurement processes

 Key Responsibilities

  Procurement Operations & Governance

• Support procurement intake and workflow management across multiple state programs.
• Assist stakeholders with procurement policies, procedures, and purchasing requirements.
• Monitor procurement requests to ensure compliance with organizational policies and approval requirements.
• Maintain procurement documentation, records, and audit-ready files.
• Identify opportunities to streamline procurement processes and improve user experience.
• Support implementation and maintenance of procurement standard operating procedures, job aids, and knowledge base resources.

Contract Administration

• Support contract intake, routing, execution, and repository management activities. 
• Maintain contract records and monitor contract expiration and renewal dates.
• Coordinate with Legal, Procurement, and business stakeholders to ensure contract documentation is complete.
• Assist with contract reporting and repository accuracy.

Reporting & Analytics

• Support the collection, maintenance, and validation of procurement data used for reporting and analytics.
• Assist with maintaining procurement records and operational data to support reporting and compliance activities. 
• Maintain procurement data and reporting tools.
• Support internal audits and data requests.

Supplier Support & Onboarding

• Provide support to the Procurement Specialist in supplier onboarding activities.
• Assist with collection and validation of supplier documentation.
• Support supplier banking verification processes and onboarding workflows as needed.
• Serve as backup support for supplier onboarding during periods of increased volume or team absences.
• Track onboarding status and communicate progress to internal stakeholders.

Stakeholder Engagement

• Serve as a liaison between Procurement, Finance, Legal, Program Operations, and suppliers. 
• Proactively follow up on open requests to help ensure stakeholders and suppliers receive timely updates.
• Respond to procurement-related inquiries and provide guidance on established processes (templates, job aids, and knowledge base resources.).
• Support procurement training sessions, office hours, and communication initiatives.
• Assist with special projects and strategic initiatives.
• Other duties as assigned.

 Skills & Competencies

• Strong analytical, organizational, and problem-solving skills.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Teams.
• Excellent verbal and written communication skills.

Qualifications

Required 

• Bachelor’s degree or equivalent experience in Business Administration, Procurement, Supply Chain, Finance, or a related field or 7+ years related experience.
• 2+ years of experience in procurement, purchasing, contract administration, supplier management, finance operations, or related administrative support.
• Experience working within ERP systems such as Workday, SAP, Oracle, or similar platforms.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Teams.
• Excellent verbal and written communication skills.

 Preferred Experience

• Experience supporting procure-to-pay (P2P) processes.
• Experience with supplier onboarding and vendor management.
• Experience with contract lifecycle management systems such as Ironclad.
• Experience with procurement reporting, KPI development, and compliance monitoring.
• Experience working in a nonprofit, regulated, or multi-state operating environment.
• Familiarity with Extended Producer Responsibility (EPR) regulations, Producer Responsibility Organizations (PRO)s), or environmental compliance programs. 

Compensation & Other Information

 Location: Remote in the United States of America; Preference for candidates in the Cincinnati, OH or Atlanta, GA areas to support collaboration and periodic in-person engagement. 

• Travel: Occasional travel may be required for team offsites, stakeholder meetings, or organizational planning sessions. 
• Pay Rate: Based on a variety of factors in accordance with applicable law including the successful candidate’s relevant experience, skills, knowledge, and experience.
• Reports To: Procurement Director, Finance and Accounting

Circular Action Alliance is an equal employment opportunity employer. All qualified applicants for employment will be considered without regard to race, color, religion, sex (including pregnancy, childbirth, lactation, and related medical conditions), national origin, military or veteran status, sexual orientation, gender identity, age or any other category protected by applicable federal, state, or local law. If you require accommodation as part of the application process, please contact careers@circularaction.org.