Virtual Assistant for Consulting Company in Washington, DC

This is a remote position.

Our client is a fast-paced, mission-driven advisory firm that helps governments, businesses, and NGOs solve complex problems through collaboration, innovation, and co-creation. We bring together diverse stakeholders to design, implement, and scale solutions that achieve lasting impact.

We are seeking a proactive and highly organized Virtual Assistant to support our client's administrative, marketing, research, and project/client work. This role requires exceptional attention to detail, professionalism, and the ability to manage multiple priorities in a dynamic environment. The Virtual Assistant will work closely with leadership and project teams to ensure smooth day-to-day operations and high-quality client delivery.

Key Responsibilities

• Meeting Support: Attend internal and external (client) calls; take comprehensive notes; track and manage follow-up items.
  

• Calendar Management: Manage executive and team calendars; schedule and coordinate meetings across internal and external stakeholders; maintain and update CollaborateUp’s events calendar.
  

• Document & Presentation Support: Customize template decks for client needs and create new decks for marketing and business development purposes.
  

• Research: Conduct targeted research on topics such as tax regulations, benefits for eco-tourism in Mexico, and other project- or client-related areas.
  

• Database & Tracking: Maintain client and partner lists, points of contact, and opportunity trackers; log updates and next steps.
  

• Administrative Support: Route documents for signature; draft NDAs; follow up on invoice status; liaise with CollaborateUp’s accounting team on project invoices.
  

• Proposal Support: Assist in proposal development, including creating graphics, drafting job descriptions, and formatting.
  

• Other Duties: Provide general support to the CollaborateUp team and leadership, including special projects and ad hoc requests as assigned.
  

Requirements

Required

• Minimum of 4 years of experience in a professional setting.
  

• Minimum of 2 years of experience in a professional remote work environment.
  

• Strong organizational, research, and administrative skills.
  

• Experience managing calendars and scheduling across multiple time zones.
  

• Familiarity with Google Workspace (GSuite) tools (Docs, Sheets, Slides, Drive, Gmail, Calendar).
  

• High emotional intelligence, maturity, and demonstrated business acumen.
  

• Excellent written and verbal communication skills in English.
  

• Comfort asking supervisors for clarity, deadlines, and priority-setting when not explicitly communicated.
  

• Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams).
  

• Self-starter with a proactive approach to problem-solving.
  

• Comfortable balancing multiple projects and shifting priorities.
  

• Detail-oriented and reliable in execution.
  

• Team player who thrives in a collaborative, remote-first environment.
  

• Professional presence when interfacing with clients and partners.
  

Preferred

• Experience supporting consulting, professional services, or international development organizations.
  

• Experience working in WordPress and/or Monday.com.
  

• Graphic design skills (PowerPoint, Canva, or equivalent).
  

• Experience with CRM systems, project management tools, or databases.
  

Benefits

• Attaching your resume is optional but highly recommended to ensure the information in your application form is accurate.
  
• A Loom video is required as clients may request it during the selection process.
  
• Be sure to complete the skill set section thoroughly—this is crucial for our internal system automation and ensures your application is processed efficiently.