JO-202514: Administrative Assistant (Bi-lingual French/English)

This is a remote position.

General Description 

The Bi-lingual Administrative Assistant (French/English) will provide high-quality administrative and operational support to ensure smooth daily business activities. This role requires strong communication and organizational skills, with the ability to manage correspondence, scheduling, documentation, and coordination tasks in both French and English. The ideal candidate is detail-oriented, proactive, and capable of handling tasks across time zones in a fast-paced remote environment. 

Job Responsibilities 

1. Administrative Support 

• Manage and organize emails, correspondence, and documentation in both English and French. 
  

• Prepare reports, presentations, and meeting materials as needed. 
  

• Maintain company files, databases, and records with accuracy and confidentiality. 
  

• Perform general office duties such as scheduling, data entry, and information management. 
  

2. Communication & Coordination 

• Serve as a key point of contact for French and English-speaking clients, partners, and internal team members. 
  

• Translate written communication and assist in verbal translation during meetings when required. 
  

• Coordinate and schedule meetings, appointments, and conference calls across different time zones. 
  

• Draft and proofread documents and communications in both languages. 
  

3. Operational Support 

• Assist with project tracking, task updates, and workflow coordination using tools like ClickUp, Asana, or Trello. 
  

• Support HR or Finance teams with administrative documentation (contracts, invoices, or timesheets). 
  

• Help with travel coordination, expense reports, and vendor communication when needed. 
  

4. Process Management & Improvement 

• Support continuous improvement of administrative systems and processes. 
  

• Identify areas for efficiency and propose practical solutions to improve remote operations. 
  

• Ensure alignment with company procedures, compliance, and reporting requirements. 
  

Requirements

• Proven experience in administrative or executive support roles (preferably in an international or remote setting). 
  

• Fluent in both written and spoken French and English. 
  

• Excellent organizational, time management, and multitasking skills. 
  

• Strong communication and interpersonal abilities. 
  

• High attention to detail and accuracy. 
  

• Proficiency with office and collaboration tools such as Google Workspace, Microsoft Office, and Zoom. 
  

• Familiarity with project management or CRM tools (e.g., ClickUp, HubSpot, or Trello). 
  

Preferred: 

• Experience supporting multicultural or cross-functional teams. 
  

• Basic knowledge of accounting, HR, or operations processes. 
  

• Prior experience in customer support or administrative coordination for international clients. 
  

Benefits

• 100% remote – work from anywhere. 
  

• An inclusive and supportive work environment. 
  

• Competitive salary. 
  

• Opportunities for career growth and professional development. 
  

• Supportive and collaborative team environment.