Business Operations Coordinator - Dutch Speaking

Finance Shared Mailbox Management: Overseeing the shared mailboxes. Handling financial queries, working closely with the various operational teams.

Contractor Approval processes: Oversee Affiliates’ invoice processing, ensuring their invoices are approved and processed correctly and in a timely manner. 

Payment Processing: ensure our Affiliates and other vendors are paid on time. 

Customer Billing: Working together with the Account Managers and our international Finance Department to ensure fast and accurate billing to our customers according to their procurement requirements and Lyra’s systems. Ensuring all necessary documentation is recorded. 

Financial management: Assist with the transition from the local bookkeeping package to Netsuite. Support with Credit Control and Debtor Management queries. Identify variances or cost-saving opportunities.

Financial Returns: Work closely with external parties and Lyra's Finance department to provide necessary documentation, resolve routine queries, and support accurate local statutory reporting.

Process Compliance: help ensure all financial transactions, records and operational procedures adhere to local laws, EU directives, and global corporate finance policies.

Insurance compliance: ensure all necessary cover for office and employees is in place according to the law, working closely with the legal, payroll and HR departments. 

Office Administration: Oversee the efficient daily running of the Dutch office (and Belgium virtual office). Manage local vendor relationships (e.g., vendor agreements, facility maintenance, office supplies and other administrative tasks).

Health and Safety: local administrative execution and liaison for H&S, ensuring the company meets its legal obligations.

Record keeping

International Communications: Liaise with various International Teams (such as Legal, HR, Finance, Payroll) to assist local Business Operations where needed.

Ad hoc Admin Assistance: Financial and Admin Support to other European entities as and when required.

Education: Bachelor’s degree in Business Administration, Finance, or a related field or the equivalent in experience. 

Proven experience (2+ years) in a role with significant administrative and financial responsibilities, preferably within an international business environment.

Experience with project coordination and setting up new processes.

Excellent communication skills, both written and verbal fluency in Dutch and English. Knowledge of French would be an advantage.

Ability to effectively communicate with teams at all levels, including across different cultures and time zones.

Exceptional attention to detail, highly organized and a strong ability to manage sensitive / confidential financial data.

Ability to manage multiple priorities in a fast-paced environment.

Proficiency with Google Suite (Docs, Sheets, Slides) and practical experience working with enterprise-level systems