Division Administrator | School of Medicine - Pediatrics

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

This position will cover the academic operations of Department of Pediatrics Divisions of Palliative Care, Critical Care Medicine, Heart, and assist with the Divisions of Emergency Medicine and Neonatology.

KEY RESPONSIBILITIES:

• Plans, coordinates, and is responsible for major administrative and clinical activities including grants and contracts, budget planning, financial analysis, data processing operations, and human resources management for at least one division within a department.
• Serves as an autonomous leader with divisional-level decision-making authority.
• Collaborates with departmental leadership on budget development without overall budget responsibility.
• Develops plans to ensure that generated clinical revenues increase each year while limiting expenses.
• Works with Department Chair to establish goals and objectives for the department(s); monitors progress towards their achievement.
• Develops and implements various clinical and administrative programs to enhance employees' skills and to improve the effectiveness of existing clinical services.
• Develops new programs to ensure the growth of the department and to meet the changing demands for new services.
• Acts as a liaison between management and other schools/departments concerning clinical activities and issues. Ensures required record-keeping is maintained.
• Develops and implements formal training and development programs for staff.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• Plans, coordinates, and is responsible for the operational activities of 4 divisions within Department of Pediatrics.
• These activities includes
  
  • Monitoring faculty financial health and vulnerability
  • Partnering with Children’s Healthcare of Atlanta practice leadership on faculty effort and recruitment
  • Reimbursements
  • Children’s-related expenditures
  • Development and administration of division budgets for combined total between divisions of over $8 million
  • Financial analysis
  • Human resources liaising and management
• Works with the Division Directors to develop and administer the division-level academic resources and to establish short and long term objectives.
• Facilitates new and renewal non-sponsored contracts.
• Interviews staff applicants and recommends candidates for select positions.
• Ensures effective and efficient business procedures.
• Handles division human resources issues and is accountable for the hiring, disciplinary, termination, and salary decisions which are made for the division.
  
• Prepares various operational and statistical reports.
  Supervises staff and effectively manages employee performance.
  
• Ensures required record-keeping is maintained.
  
• Works closely with department administration (HR, IT, Finance, RAS, Communications) and acts as a liaison between management and other divisions, schools and departments.
  
• Assist in determining and addressing staff training needs.

MINIMUM QUALIFICATIONS:

• Master's degree, preferably in business, finance, or related science field, and five years of professional business or management experience which includes experience in a clinical or healthcare environment, OR an equivalent combination of experience, education, and training.
• Previous supervisory experience.

PREFERRED QUALIFICATIONS:

• Master's degree aand 5 years of business experience in academic environment.
• Familiarity with research administration preferred.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.