Inventory Coordinator

Position Summary

We are seeking a highly organised and detail-oriented Inventory Coordinator to support the day-to-day management of inventory across our retail and wholesale operations. This role is responsible for ensuring inventory accuracy, processing purchase orders, coordinating replenishment, maintaining product and pricing data, and supporting seasonal buying activities.

Working closely with the Buying, Merchandise, Warehouse, Finance and Retail teams, you will play a key role in maintaining inventory integrity, ensuring products are available when required, and supporting efficient supply chain operations. This is an excellent opportunity for someone who enjoys working with data, systems and inventory in a fast-paced retail environment.

Job Details

• Work Setup: Work from Home
• Hours: Monday to Friday, 8:00am – 5:00pm (AEST)
• Public Holidays: Australian Public Holidays

Key Responsibilities

Seasonal Inventory Administration

• Raise and manage in-season Purchase Orders.
• Process purchase order amendments and cancellations.
• Manage seasonal indent orders.
• Prepare and distribute in-season inventory reports.
• Support Buying and Merchandise with seasonal product administration.

Inventory Management

• Liaise with suppliers, freight forwarders and the Distribution Centre regarding inbound shipments.
• Monitor shipment status and update expected delivery dates.
• Arrange freight and courier bookings (including DHL).
• Replenish retail stores and warehouse inventory.
• Monitor inventory levels and identify stock shortages or overstock situations.
• Update supplier cost prices, wholesale pricing and recommended retail pricing (RRP).
• Upload, receipt and reconcile Purchase Orders.
• Investigate inventory discrepancies and resolve issues promptly.

Inventory Allocations & Replenishment

• Upload store allocations.
• Manage store replenishment based on sales performance and inventory requirements.
• Maintain and update Min/Max replenishment settings.
• Analyse size curves and adjust allocation profiles to maximise sell-through.
• Assist with stock transfers between stores where required.

Product & Data Integrity

• Maintain accurate product, inventory and barcode information within the EEE POS system.
• Ensure all product records are correctly categorised and maintained.
• Complete item registration to ensure products are active and available before stock arrives.
• Perform regular data audits to maintain system accuracy.
• Ensure inventory records accurately reflect physical stock.

Website Administration

• Monitor the website to ensure products are accurately displayed.
• Prepare and upload new product information.
• Ensure pricing, product descriptions and availability are accurate.
• Coordinate product launches with the Buying and Marketing teams.

Reporting & Continuous Improvement

• Produce inventory, replenishment and stock movement reports.
• Assist with inventory forecasting and purchasing decisions.
• Identify opportunities to improve inventory processes and system efficiencies.
• Support stocktakes and inventory reconciliations as required.
• Undertake additional administration and inventory-related duties as directed.

About You

To be successful in this role, you will demonstrate:

• Exceptional attention to detail and accuracy.
• Strong organisational and time management skills.
• Excellent verbal and written communication skills.
• Ability to build strong relationships with internal and external stakeholders.
• Intermediate to advanced Microsoft Excel skills, including formulas, lookups, filtering and pivot tables.
• Confidence working with large data sets and inventory systems.
• Strong analytical and problem-solving skills.
• Ability to prioritise multiple tasks and meet deadlines.
• A proactive approach and willingness to identify process improvements.
• Previous experience in inventory control, merchandise administration, allocations, replenishment or buying administration is highly desirable.
• Experience within a retail, wholesale or FMCG environment will be highly regarded.
• Experience using POS, ERP or inventory management systems (EEE POS or similar) is advantageous.