Virtual Assistant

Virtual Assistant (Administrative & Operations Support) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexible based on client needs)

About the Role

At Pavago, one of our clients is hiring a Virtual Assistant to provide reliable administrative and operational support across the business.

This role goes beyond basic admin work. You’ll help keep operations running smoothly by managing calendars, maintaining CRM data, supporting projects, and ensuring nothing falls through the cracks. If you’re organized, proactive, and enjoy keeping teams on track, this role is a great fit.

What You’ll Do

Administrative Support

• Manage calendars, meetings, and scheduling.
• Draft professional emails and business documents.
• Prepare meeting notes and track follow-up items.
• Keep priorities organized and on schedule.

CRM & Data Management

• Maintain accurate CRM records and spreadsheets.
• Update customer and business information.
• Organize files using Google Drive, Dropbox, or SharePoint.

Research & Task Support

• Research competitors, vendors, and market trends.
• Prepare summaries and reports.
• Assist with ad hoc administrative and operational tasks.

Customer & Vendor Coordination

• Respond to basic client inquiries or route them appropriately.
• Communicate with vendors and follow up on outstanding tasks.
• Ensure projects continue moving without delays.

Operations & Project Support

• Assist with invoicing, expense tracking, and light bookkeeping.
• Maintain project trackers using Asana, Trello, Notion, or Monday.com.
• Keep workflows organized and up to date.

Required Experience & Skills

• 1–2 years of experience as a Virtual Assistant, Administrative Assistant, or Operations Support professional.
• Proficiency with Google Workspace and Microsoft Office.
• Strong organizational and time management skills.
• Ability to work independently in a remote environment.
• Reliable internet connection and professional home office setup.

Nice to Have

• Experience with HubSpot, Salesforce, or Zoho CRM.
• Familiarity with QuickBooks or Xero.
• Experience supporting founders, startups, or remote teams.
• Experience supporting multiple clients or executives.

What a Typical Day Looks Like

• Review calendars and inboxes.
• Schedule meetings and manage communications.
• Update CRM records and spreadsheets.
• Prepare reports and business documents.
• Conduct research and complete administrative tasks.
• Follow up with vendors and clients.
• Organize priorities and prepare for the next day.

In short: You’ll keep the business organized, support daily operations, and ensure important tasks are completed on time.

Key Metrics for Success

• Tasks completed accurately and on time.
• Efficient calendar and inbox management.
• CRM and data accuracy.
• Responsiveness and follow-through.
• Client and stakeholder satisfaction.

Interview Process

1. Application Review
2. Spark Hire Intro Video (3–5 minutes)
3. Practical Assessment (Inbox, Calendar, or Research Task)
4. Client Interview
5. Offer & Onboarding

What Happens After You Apply

After submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3–5 minute Intro Video. This is the first step in our hiring process and can be completed whenever it’s convenient for you.

Instead of multiple screening calls, you’ll have one opportunity to introduce yourself, discuss your administrative and operations experience, and highlight your organization, communication, CRM, and project coordination skills. Your video will be reviewed before moving forward in the interview process.

You can record your video as many times as you’d like before submitting it—only your final version will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after applying.

Apply Now

If you’re organized, proactive, and enjoy supporting teams, managing priorities, and keeping operations running smoothly, we’d love to hear from you. Apply today and help businesses stay efficient and organized.