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Office Assistant (Academic Affairs)

The Johns Hopkins University

Role overview

Qualifications

  • High school diploma or graduation equivalent
  • Six months of related experience
  • Proficient with Drupal, Microsoft Word, Excel, and Adobe Acrobat

Responsibilities

  • Maintain calendar and schedule appointments and meetings
  • Complete various requests for office supplies and equipment
  • Assist with preparation of correspondence, manuscripts, and grant proposals
  • Support the coordination and execution of special events

Key facts

Hard skills

Other skills

  • Customer Service
  • Interpersonal Communications
  • Microsoft Word
  • Microsoft Excel
  • Record Keeping
  • Time Management

About the company

The Johns Hopkins University logo

The Johns Hopkins University

Higher Education

We are America’s first research university, founded in 1876 on the principle that by pursuing big ideas and sharing what we learn, we can make the world a better place. For more than 140 years, our faculty and students have worked side by side in pursuit of discoveries that improve lives. Johns Hopkins enrolls more than 24,000 full- and part-time students throughout nine academic divisions. Our faculty and students study, teach, and learn across more than 260 programs in the arts and music, the humanities, the social and natural sciences, engineering, international studies, education, business, and the health professions.The university has four campuses in Baltimore; one in Washington, D.C.; one in Montgomery County, Maryland; and facilities throughout the Baltimore-Washington region as well as in China and Italy. The university takes its name from 19th-century Maryland philanthropist Johns Hopkins, an entrepreneur who believed in improving public health and education in Baltimore and beyond.

Company details

Company typeXLarge
IndustryHigher Education
Company size10001

Links

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Job description

 

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Please go to careers.jhu.edu to search and apply for jobs.

The Department of Academic Affairs at the Johns Hopkins Bloomberg School of Public Health is seeking an Office Assistant. The Office Assistant provides general clerical and administrative support to the assigned office or department.

Specific Duties & Responsibilities

  • Maintain calendar and schedule appointments and meetings.
  • Complete various requests for office supplies and equipment.
  • Assist with preparation of correspondence, manuscripts, and grant proposals.
  • Type, format, edit, and proof materials and communications.
  • Support the coordination and execution of special events.
  • Make routine travel and hotel accommodations.
  • Organize and maintain paper and electronic files.
  • Perform data entry.
  • Open, sort and screen mail.
  • Support and organize various office activities and/or priorities.
  • Collect documents and scan physical documents into digital formats.
  • Resolve inquiries and advise on university procedures as needed.
  • Greet and assist visitors and customers.
  • Answer telephone, screen and assist callers, and relay messages.
  • Other duties as assigned.

In addition to the duties described above:

  • Maintain the internal IRB website.
  • Generate reports.


Minimum Qualifications
  • High school diploma or graduation equivalent.
  • Six months of related experience.
  • Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Must be proficient with Drupal, Microsoft Word, Excel, and Adobe Acrobat.

Technical Skills & Expected Level of Proficiency

  • Calendar Management - Developing
  • Customer Service - Developing
  • Data Entry - Developing
  • Electronic Office Tools - Developing
  • Event Coordination - Developing
  • Office Procedures - Developing
  • Oral and Written Communications - Developing
  • Record Keeping - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Office Assistant  
Role/Level/Range: ATO 37.5/02/OC  
Starting Salary Range: $15.70 - $25.25 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30am – 5:00pm 
FLSA Status: Non-Exempt 
Location: Remote 
Department name: JHSPH Institutional Review Board Office   
Personnel area: School of Public Health 

 

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