Bookkeeper & Client Billing Administrator

This is a remote position.

Operating within a well-established and growing independent accountancy practice, this full-time position supports internal financial and administrative workflows. Working on a fully remote basis, the role serves as a central anchor for the internal books and records of a digital-first, paperless firm that provides services to owner-managed businesses, SMEs, and international structures.

The impact of the role focuses on managing the end-to-end internal accounts administration up to trial balance for a UK company serving approximately 700 clients. By ensuring accurate transaction recording, maintaining direct debit structures, and managing client invoice processing, the position directly contributes to the operational efficiency and commercial profitability of the firm.

The environment requires a structured, commercially-minded professional who is comfortable handling a wide portfolio of client accounts and navigating digital payment systems autonomously. Working closely with the Director and the wider administration team, the successful incumbent will enjoy extensive exposure to UK accounting frameworks while taking complete internal ownership of the ledger.

Key Responsibilities

• Internal Ledger Management: Execute bookkeeping up to trial balance, process bank reconciliations, and handle supplier invoices through internal automation workflows.
  

• Portfolio Client Billing: Manage billing across a portfolio of over 700 clients, ensuring accurate distribution and monitoring recurring monthly invoices.
  

• Direct Debit Administration: Set up and maintain digital direct debit mandates using designated payment technology systems.
  

• Commercial Credit Control: Distribute regular statements to clients, manage the internal accounts mailbox, and follow up with slow payers who are not on automated payment structures.
  

• Financial Reporting: Compile and present weekly net cash reports and weekly supplier payment schedules in a structured layout.
  

• Supplier Coordination: Review all incoming supplier invoices for absolute accuracy and handle query resolutions with vendors directly.
  

• Fee Optimization: Partner with internal accountants to implement annual fee increases systematically across all corporate service lines.
  

• System Maintenance: Update the practice management dashboard for own tasks and coordinate with software providers to set up new accounts for clients.
  

• Cross-Entity Bookkeeping: Prepare to expand bookkeeping workflows to cover additional subsidiary entities as the company transitions into a group structure.
  

• Collaborative Support: Perform ad hoc administrative tasks daily in cooperation with the internal administration team to support general business operations.
  

Requirements

Essential Requirements

• First language English speaker with an excellent command of written and spoken English.
  

• Minimum of 5+ years of experience in a client billing, accounts, or bookkeeping role, ideally within a professional services environment.
  

• Strong working knowledge of cloud accounting systems, including bank reconciliations, invoicing, supplier invoice processing, journal entries, billable expenses, and tracking categories.
  

• Proven experience managing billing pipelines and credit control functions with high numerical accuracy.
  

• Confident ability to work independently, manage deadlines autonomously, and handle client communication professionally.
  

• Documented willingness to undergo criminal record and reference verification checks as a pre-engagement condition.
  

• Verified completion of a Qualification Authenticity Check prior to final appointment.
  

Desirable Requirements

• Previous professional experience in implementing change, managing digital rollouts, or developing new internal operational processes and workflows.
  

Required Software Skills

• Microsoft Excel
  

• Microsoft Office Suite
  

• Microsoft Outlook
  

• Xero
  

Benefits

Benefits and Culture

• Full training on UK VAT parameters for client billing and invoice processing is provided.
  

• Embedded within a supportive, friendly, and technology-focused internal team environment.
  

• Practical exposure to international accounting operations and UK professional services frameworks.
  

Work Arrangement

• Fully remote / Work from home.
  

Employment Type

• Permanent