Coordinator, Accounts Payable

What You'll Do

Strive Health is seeking a self-motivated and detail-oriented Accounts Payable Coordinator to provide financial and administrative support to the Accounting and Finance teams. This role reports to the Director of Accounting and requires strong problem-solving abilities, foundational accounting knowledge, and excellent research and resolution skills. The ideal candidate will be highly organized, capable of analyzing data, managing multiple priorities, and committed to ensuring accurate, timely, and efficient financial reporting. 

Essential Functions 

• Review, verify, and process vendor invoices for accuracy, proper documentation, correct coding, and appropriate service period assignment prior to entry into NetSuite. 
• Route invoices through Stampli for departmental coding and approval, ensuring timely follow-up on pending and urgent requests. 
• Process weekly accounts payable disbursements, including checks and ACH payments, ensuring accuracy and compliance with company policies. 
• Manage employee expense reimbursements through Navan, ensuring accurate coding, proper approvals, and timely payment. 
• Maintain vendor records in NetSuite, including new vendor setup, account updates, and verification of banking instructions via phone for fraud prevention. 
• Research and resolve vendor inquiries, reconcile vendor statements, and address invoice discrepancies, including obtaining applicable credit memos. 
• Process invoice reversals, voids, credit card payments, and ensure accurate posting and reconciliation within NetSuite and related banking platforms (e.g., CashPro). 
• Verify printed checks against supporting documentation prior to distribution and accurately record payments in banking systems. 
• Assist with month-end close activities, including preparation of accounts payable accruals, reporting, and audit support documentation. 
• Ensure compliance with Accounting and Finance policies, maintain confidentiality of sensitive information, and support special projects and process improvements as assigned by Accounting leadership. 

Minimum Qualifications 

• Minimum of 1 year of relevant accounts payable experience in a full-cycle, high-volume, fast-paced environment. 
• Reliable internet connectivity (minimum speeds: 3.8 Mbps download / 3.0 Mbps upload; latency under 60 MS). 
• Ability to travel and work onsite as business needs require. 

Preferred Qualifications 

• Knowledge of internal controls. 
• Familiarity with non-PO invoice processing and PO three-way matching. 
• Understanding of the 1099 reporting process. 
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook. 
• Intermediate to advanced Excel skills, including VLOOKUPs and Pivot Tables. 
• Experience with Stampli, NetSuite, and Navan preferred. 
• Results-driven, service-oriented mindset. 
• Strong written and verbal communication skills with a high level of self-motivation. 
• Excellent organizational and time-management skills with the ability to meet deadlines. 
• Ability to work both independently and collaboratively in a fast-paced, high-volume environment with a strong emphasis on accuracy and timeliness. 

Hourly Range: $27.88 - $32.21. This position is also eligible for a target annual bonus of $3,500.