Executive & Administrative Support
- Manage complex calendars, appointments, and meeting schedules
- Coordinate internal and external meetings across multiple time zones
- Prepare meeting agendas, invitations, and attendance confirmations
- Attend meetings, take accurate minutes, and track action items
- Maintain meeting registers, follow-up trackers, and administrative records
Travel & Event Coordination
- Arrange travel bookings, accommodation, and transportation
- Coordinate conferences, training sessions, and company events
- Manage registrations, attendance tracking, and event logistics
Document & Records Management
- Prepare, format, proofread, and quality-check documents, reports, proposals, and presentations
- Draft professional correspondence and maintain document templates
- Organize and maintain electronic filing systems and document registers
- Ensure records remain accurate, secure, and up to date
Business & Operational Support
- Update business documents, staff profiles, capability statements, and client-facing materials
- Prepare administrative reports, trackers, dashboards, and operational documentation
- Coordinate recruitment interviews, onboarding activities, and training administration
- Respond to administrative enquiries and coordinate client meetings
- Maintain professional memberships, subscriptions, and internal administrative systems
Remote Team Collaboration
- Communicate professionally with team members and stakeholders
- Provide regular task updates and proactively identify risks or delays
- Participate in virtual meetings and collaborate effectively using Microsoft Teams and other business tools
- Maintain confidentiality and demonstrate accountability while working remotely
Client Information
Our client is a well-established Australian professional services firm providing commercial, legal, and business advisory solutions to organizations across a range of industries. The firm is known for delivering strategic guidance, maintaining high professional standards, and building long-term client relationships through quality service and operational excellence.
Must Haves
• Previous experience in an Administrative Assistant, Executive Assistant, or Office Support role
• Experience supporting a professional services, legal, consulting, accounting, or corporate environment is highly preferred
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal English communication skills
• Exceptional attention to detail and commitment to accuracy
• Experience preparing professional documents, reports, presentations, and meeting minutes
• Ability to manage confidential information with professionalism and discretion
• Experience working remotely and collaborating with distributed teams is an advantage
• Must be a Filipino citizen currently residing in the Philippines
Nice to Haves
• Familiarity with Microsoft Teams and remote collaboration tools
• Experience supporting recruitment, onboarding, or training administration
• Exposure to document control systems and business process improvement
• Proactive, reliable, and highly organized with a strong sense of accountability
• Ability to work independently while collaborating effectively with a remote team
• Professional, responsive, and client-focused approach
• High level of discretion and the ability to handle confidential information with integrity
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
Connect With Us
https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker
