Legal Coordinator - Intellectual Property

Job Description

Position Summary:

The Legal Coordinator will provide a variety of administrative and project services supporting the intellectual property portfolio of the beer, wine, and spirits divisions, under the supervision of the VP, Deputy General Counsel and Manager, Intellectual Property responsible for such matters. This role will assist in the management of the company’s intellectual property portfolio, including monitoring and protecting the trademarks, copyrights, and patents, searching and approving of new trademarks and trade dress, and providing guidance to business partners related to various intellectual property issues. The Legal Coordinator will perform tasks relating to intellectual property matters, contracts, projects, and records management. A successful candidate will be a tech-savvy, creative, agile, self-motivated individual with a positive, can-do attitude to learn new tasks and contribute to the success of the team. Substantive experience working in a fast-paced environment, as well as balancing the needs of expanding and entrepreneurial business teams is a must.

Primary Responsibilities:

• Collaborate closely with Legal Specialist – IP and Manager, IP in supporting the management of the company’s global trademark, copyright, and patent portfolio, including assisting with clearance, filing, maintenance, and enforcement matters.

• Perform various day-to-day intellectual property administration tasks, including brand and market internet research for trademark, copyright, and patent matters.

• Provide litigation support in connection with intellectual property-related matters, including assisting with document collection and production tasks and coordinating with outside counsel and internal clients.

• Assist with various intellectual property related contracts ( license agreements, letters of authorization, amendments, and other agreements), including reviewing, editing, generating redline comparisons, document formatting, routing to stakeholders for review, coordinating signatures (including use of Adobe Sign), drafting correspondence, tracking review/execution status, and following up on documents. Provide business clients with applicable contract templates.

• Occasional contract management tasks, including intake of new contract requests, creating, maintaining and updating information in the Legal Department’s matter management system and other databases.

• Monitor and assign marketing procurement contract requests submitted through Sirion.

• Review and process Legal Samples Requests, including approvals, declines, and escalations.

• Conduct initial reviews of NDAs and coordinate with attorneys to finalize agreements.

• Track information in various databases and generate reports as needed. 

• Collect data and update relevant information in the matter management system. 

• Generate reports to support day-to-day intellectual property-related activity.

• Develop, monitor, and report on a set of metrics to track intellectual property matters. Analyze data in connection with team performance against applicable metrics.

• Assist with developing, maintaining, and updating standard contract templates and related playbooks.

• Act as an information source on Adobe Sign and Legal Department and intellectual property related policies and procedures, including advising business clients on applicable processes, approvals, and signature authority.

• Prepare reference materials, training guides/manuals, presentations, etc.

• Prepare and process letters, team mail, and FedEx and similar correspondence.

• Coordinate, route, track, and follow-up on the execution, notarization, and legalization of documents such as affidavits, declarations, assignments, and powers of attorney. Engage with senior level executive and administrative support in facilitating signatures, review and execution of such documents.

• Work on other Legal Department projects and initiatives and special projects, as directed.

Other Responsibilities:

• Handle and process new vendor set ups, PO’s, and invoices from vendors and outside counsel for Intellectual Property Team.

• Sort and distribute mail and prepare overnight courier packages.

• Order supplies for Intellectual Property Team and track the Intellectual Property Team’s expenses.

• Schedule team meetings and conference calls.

Core Competencies to be Successful:

• Professional, positive, can-do attitude

• Tech-savvy – adept at using Legal Department’s technology tools

• Exceptional Microsoft Office application skills

• Strong work ethic

• Ability to multi-task in a fast-paced environment, including the ability to determine priorities and to timely complete tasks, projects and assignments

• Commitment to quality including high degree of accuracy and attention to detail

• Excellent communication skills, both written and oral

• Exemplary people skills with ability to build productive working relationships

• First-rate organizational and time management skills

• Problem solving skills including the ability to identify issues, obstacles and opportunities and then develop and implement effective solutions

• Mental toughness

• Ability to work independently and as part of a team

• Quick study

Recommended Qualifications:

• 3 + years of advanced administrative/office support (experience in a legal environment strongly preferred)

• Four-year college degree required

• Extensive Microsoft Office applications (Word, Excel, PowerPoint) and Adobe Acrobat experience and skills including advanced knowledge of settings, document editing, shortcuts, and Excel formulas

• SharePoint, OneDrive, workflow tool and document management software experience strongly preferred

ADA Physical/Mental/Workplace Requirements:

• Must be able to sit and/or stand for long periods of time and work on a computer for extended periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is a hybrid position working in our Rochester, NY office.

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The salary range for this role is:

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  Our compensation is based on cost of labor. For remote locations or positions open to multiple locations, the pay range may reflect several US geographic markets, including the lowest geographic market minimum to the highest geographic market maximum. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.  At Constellation Brands, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Equal Opportunity

Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).