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Regional Operations Coordinator

Girl Guides of Canada

Role overview

Qualifications

  • Minimum 3 years of experience in administration and operations, or a related field.
  • Proven experience supporting budget development, accounts payable and accounts receivable functions.
  • Strong organizational skills with the ability to manage multiple priorities and coordinate complex administrative tasks.
  • Strong verbal and written communication skills.

Responsibilities

  • Coordinate logistics and provide administrative support for Provincial Council meetings.
  • Ensure accurate member records and database integrity; generate membership reports.
  • Support finance operations including document retention and accounts payable/receivable.
  • Coordinate volunteer reward and recognition initiatives.

Key facts

Hard skills

Accounts Payable Accounts Receivable Database Management Volunteer Management Financial Management Operational Excellence Non-Profit Management

Other skills

  • Organizational Skills
  • Collaborative Communications
  • Problem Solving
  • Communication
  • Collaboration

About the company

Girl Guides of Canada logo

Girl Guides of Canada

Non-profit Organizations

Girl Guides of Canada (GGC) provides a safe space where every girl is empowered to be everything she wants to be. As a girl-driven organization, girls are given choice, voice and the scope to take action, all within a fun and friendship-based environment. We strive to ensure that girls and women from all walks of life, identities and lived experiences feel a sense of belonging and can fully participate. GGC is an organization with over 100 years of history and a strong and growing future. Join us.

Company details

IndustryNon-profit Organizations
Company size51 - 200

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Job description

Girl Guides of Canada–Guides du Canada (GGC), a national membership-based organization, empowers every girl in Guiding to discover herself and be everything she wants to be. Our mission is to be a catalyst for girls empowering girls. Together, we’re building our vision of A better world, by girls.


Girl Guides of Canada is actively seeking a Regional Operations Coordinator 

 (Contract to August 31, 2027)

 Remote working opportunity

 Must reside in British Columbia 

 

 

 

About This Opportunity

 

Reporting to the Regional Manager BC-AB-NWT-YT, in this role, you will be responsible for supporting business service functions and operations within a designated region and/or province, to help ensure coordination between national and regional teams. The Regional Operations Coordinator supports operational requirements that enable operational efficiency and strategic initiatives. This role works together with the Regional Manager to help facilitate true partnership with Provincial Commissioners, senior volunteers, and other staff to enhance service delivery, strengthen council operations, and foster a collaborative and high-performance culture that supports members.

 

In this role you will:


Council Support

  • Coordinate logistics and provide administrative support for Provincial Council meetings, including scheduling, minute taking, and document preparation
  • Maintain up-to-date Council guidelines and processes to support consistent operations
  • Support new Council member recruitment and onboarding, including candidate slates, election coordination, orientation, and annual renewals
  • Manage Provincial Council communications, including shared inboxes, targeted email distribution, and volunteer inquiries
  • Maintain and update the provincial website
  • Manage production and distribution of Provincial, Area and District crests
  • Provide coordination support for provincial projects and initiatives
  • Attend occasional in-person meetings and/or events as required

Membership Administration and Volunteer Management

  • Ensure accurate member records and database integrity; generate membership reports, as required
  • Support of provincial level members (e.g. Link and Trefoil Guild)
  • Coordinate and execute member communications, including newsletters and targeted outreach Respond to member and volunteer inquiries, providing direct support or connecting them to appropriate teams
  • Coordinate volunteer reward and recognition initiatives, including awards, awards ceremonies, Area dinners

  

Page Break
 

 

Program Delivery

  • Coordination of administrative trainings (e.g. DC, ACL, Training of Trainers, etc)
  • Assist in the creation and delivery of provincial challenges
  • Fulfill crest requests for Provincial, Area and District

Financial Management and Fund Development

  • Support finance operations including document retention, accounts payable/receivable, bank reconciliation, and GL maintenance
  • Manage provincial surplus of cookies
  • Support the preparation and submission of community grant applications
  • Assist with budget development, tracking, and intercompany transfers


The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position. 


 


Requirements:


  • Minimum 3 years of experience in administration and operations, or a related field.
  • Proven experience supporting budget development, accounts payable and accounts receivable functions.
  • Organization and administration – strong organizational skills with the ability to manage multiple priorities and coordinate complex administrative tasks.
  • Problem-solving – able to assess challenges, make data-driven decisions, and implement practical solutions that align with organizational goals.
  • Partnership development & stakeholder engagement – builds trust-based relationships and collaborates effectively with stakeholders to support shared goals.
  • Financial & resource management – basic understanding of budgeting principles.
  • Communication & collaboration – strong verbal and written communication skills; engages respectfully and effectively with diverse stakeholders.
  • Operational excellence – supports the process optimization, implementation of best practices, and alignment with organizational standards.


Assets:

  • Experience engaging and supporting volunteers is considered an asset.
  • Volunteer management and/or nonprofit administration is considered an asset.
  • Degree or diploma in business administration, nonprofit administration, public administration, or related discipline (or equivalent experience) considered an asset.


 

Starting Hourly Rate: $25.05/hour (based on annual salary of $45,600)

 Application Deadline: August 15, 2025.Submissions without a cover letter will not be considered. Please note that GGC accepts all genders for job applications. 

 

 

GGC is committed to diversity, equity and inclusion. We value a recruitment and selection process that is inclusive and barrier-free, and we encourage applications from people who are racialized, Indigenous, people from the 2SLGBTQI+ community, people with disabilities and other equity seeking groups. GGC welcomes girls and women – cisgender and transgender – as well as non-binary people who are comfortable in spaces that focus on and are driven by the experience of girls.

 

Upon request, Girl Guides of Canada-Guides du Canada will make available accommodations during the recruitment process. Please note we do not require applicants to identify as a person with disability, or to disclose their disability, to request or access accommodation. Accommodation requests should be made

in advance to People & Culture at HR@girlguides.ca.


We thank all candidates for their interest. Only those selected for an interview will be contacted.

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Marcus Rivera

Chief Revenue Officer

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