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Operations & Admin Assistant

RecruitMyMom.co.za

Role overview

Qualifications

  • Confident working in cloud apps and quick to pick up new tools.
  • Experience with invoicing, receipt uploads, and basic bookkeeping admin.
  • Great formatting skills and clear written communication.
  • Someone who gets things done, asks the right questions, and works well independently.

Responsibilities

  • Create and send client invoices.
  • Help onboard new clients by generating contracts and setting up shared Google Drive folders.
  • Copy, format, and schedule written content into Podia for newsletters and course updates.
  • Keep project boards and folders organized using Notion and Google Workspace.

Key facts

Hard skills

Financial Management Document Formatting Notion (Software) Podiatry Invoicing Bookkeeping Tool Management

Other skills

  • Organizational Skills
  • Detail Oriented
  • Self-Motivation
  • Proactivity

About the company

RecruitMyMom.co.za logo

RecruitMyMom.co.za

Staffing & Recruiting

RecruitMyMom is a trusted, online, award-winning, female empowerment staffing company based in South Africa. We offer a professional service for local and global companies who seek resources for remote, hybrid and in-office jobs, contract or permanent. We provide multiple skills including digital marketing, finance and accounts, administration and back-office, compliance and more.

Company details

Company typeSME
IndustryStaffing & Recruiting
Company size11 - 50

Links

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Job description

This is a remote position.

A fundraising consultancy and training business working with both South African and international clients is looking for a practical, organised Operations & Admin Assistant to help with routine admin, client onboarding, document formatting, and day-to-day financial admin. This is a part-time, flexible independent contracting role, fully remote and requires approximately 10-12 hours per month.

This role is ideal for someone comfortable working with digital tools, who can follow processes independently, and enjoys taking everyday task lists off the founder's plate.

Responsibilities: 


Financial Administration:
  • Create and send client invoices.
  • Upload expenses and capture basic transactions (from Stripe, PayPal, SA & UK bank accounts) into Zoho Books to keep accounting records up to date.
Client Onboarding Support:
  • Help onboard new clients: generate contracts using templates on Indy, email clients about required documents, and set up shared Google Drive folders.
Content Formatting & Email Scheduling:
  • Copy, format, and schedule written content into Podia for newsletters and course updates.
Document Formatting & Admin Support:
  • Format client documents, proposals, and project templates to look clean and professional.
  • Pull action points from call notes/transcripts and update task lists.
General Admin & Systems:
  • Keep project boards and folders organized (using Notion and Google Workspace).


Requirements



  • Tech Comfort: Confident working in cloud apps and quick to pick up new tools. Familiarity with (or willingness to learn) Zoho Books, Notion, Indie, and Podia.
  • Financial Admin Basics: Experience with invoicing, receipt uploads, and basic bookkeeping admin.
  • Good Eye for Detail: Great formatting skills and clear written communication.
  • Self-Motivated & Proactive: Someone who gets things done, asks the right questions, and works well independently.
  • Reliable Availability: A solid remote setup with consistent weekly capacity.



Benefits

  • Fully Remote & Flexible: Work from anywhere with flexible hours around your schedule.
  • Streamlined Workflows: Clear tasks and supportive leadership.
  • Scalable Hours: Potential to take on more hours as new projects launch.



Salary: R 260 - R 290

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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