• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate diaries for the family and business stakeholders.
• Organise emails, documents, and digital filing systems.
• Prepare reports, presentations, and correspondence as required.
• Screen and prioritise communications, ensuring timely follow-up on action items.
• Provide administrative support for multiple hairdressing salons and the launch of the women's hair loss supplement business, FOLIE.
• Assist with project coordination, task tracking, and business administration.
• Maintain and update task management systems such as ClickUp (or similar platforms).
• Liaise with suppliers, contractors, and external service providers.
• Support day-to-day business operations and ensure deadlines are met.
• Manage family schedules, appointments, and personal administration.
• Assist with household management and coordination of personal tasks.
• Set up and maintain new email accounts, calendars, and digital systems.
• Coordinate with IT support providers to resolve technical issues.
• Recommend and implement technology solutions to improve efficiency and organisation.
• Perform basic bookkeeping tasks using Xero.
• Process invoices, expenses, and maintain financial records.
• Assist with reconciliations and administrative financial reporting.
• Recommend workflow improvements, systems, and organisational processes.
• Identify opportunities to automate or streamline administrative tasks.
• Take initiative in improving productivity and operational efficiency.
Client Information
The client is a property development and real estate investment company based in Perth, Western Australia.
Must Haves
• Minimum of 5 years' experience as an Executive Assistant, Personal Assistant, or Executive Administrator.
• Proven experience supporting senior executives, business owners, or high-net-worth individuals.
• Excellent organisational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently and manage competing priorities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office and Google Workspace.
Nice to Haves
• Experience with ClickUp or similar project/task management software.
• Experience using Xero for basic bookkeeping.
• Previous household management or executive family support experience.
• Experience working within a startup or fast-paced business environment.
• Experience supporting multiple stakeholders or businesses simultaneously.
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
Connect With Us
https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker
