Responsible for the processing, monitoring, maintenance and reporting of corporate and project-related accounts payable, accounts receivable, credit and collections, expense report processing, project payments and/or related financial transactions, on a timely basis in accordance with project, corporate and regulatory requirements. Liaise with the Sr. Manager Accounting, Manager, procurement, Accountant, team members, vendors, sponsors, project teams, regulatory authorities and other functional departments addressing inquiries, investigating discrepancies, creating ad hoc requests for information. Assist financial team members with transaction entry, system testing, and/or ad hoc reporting as needed. Provide backup support to the Payroll Coordinator as needed.
Transactional Process
Generate, review and/or submit invoices, payments, purchase/standing orders, overdue notices, corporate expenses and project pass-throughs and draws, ensuring accuracy of data and that documents are completed in accordance with corporate, accounting, project and regulatory guidelines.
Receive, verify and investigate payment/billing queries from staff, project teams, project sites, sponsors and/or external vendors to address and resolve payment or billing discrepancies.
Project Finance
Coordinate, monitor and process project site payments and recoverable expenses, including preparing site payments, logging site activity and creating site activity reports, written payment acknowledgements, addressing payment inquiries, create and distribute Regulatory (Sunshine reports), ad hoc departmental and/or project reports upon request.
Client/Sponsor Support
Assist the Sr. Manager, Accounting or Manager Procurement , other team members and stakeholders by addressing general inquiries, preparing and/or processing journal entries, assisting with account reconciliations, perform financial system testing activities and/or providing training to internal users in the proper use of or completion of financial systems and processes
Act as functional backup during the absence of other accounting coordinators.
Payroll Support and Administration
Assist the Payroll Coordinator to ensure all payroll related activities (data collection, entry, validation, payment) are completed on time and to the highest accuracy level.
In the absence of the Payroll Coordinator, work with 3rd part vendors and the Alimentiv Finance team as needed to ensure all payroll related activities ( data collection, entry, validation, payment) are completed on time and to the highest accuracy level.
