• Managing QuickBooks and banking processes, including downloading and uploading bank and credit card statements
• Accurately categorizing transactions in line with the chart of accounts
• Performing weekly bank and credit card reconciliations
• Maintaining clean, accurate, and audit-ready financial records
• Entering and reconciling rent rolls and tenant billing data from RIS into QuickBooks
• Tracking tenant payments and deposits
• Recording vendor invoices related to property operations
• Assisting in preparing monthly property financial summaries
• Contacting tenants with overdue payments and following up as needed
• Flagging tenants approaching lease end dates
• Recording operating expenses and vendor bills for the podiatry practice
• Scheduling and processing bill payments in line with approval protocols
• Maintaining organized digital filing of receipts and supporting documents
• Assisting with preparation of monthly practice financial reports
• Preparing draft profit and loss statements and balance sheets for review
• Communicating with the in-house bookkeeper regarding discrepancies or queries
• Maintaining strict confidentiality and ensuring data security at all times
Client Information
The Company operates a podiatric services practice supporting patients across a regional area, while also managing a portfolio of commercial properties with multiple tenants across several buildings.
Must Haves
• Proven experience in QuickBooks Desktop bookkeeping
• Strong skills in Microsoft Excel
• Strong understanding of bookkeeping and reconciliation processes
• Excellent attention to detail and accuracy
• Strong English communication skills
• Experience supporting U.S.-based businesses
• Ability to follow structured financial procedures
• Reliable internet and ability to work scheduled hours consistently
• Experience with real estate bookkeeping or property management systems
• Experience handling medical or professional practice expenses
• Familiarity with multi-entity QuickBooks environments
• Prior experience working with U.S. small business owners or accounting teams
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
Connect With Us
https://virtualcoworker.com.ph
https://virtualcoworker.com/our-culture
https://www.facebook.com/virtualcoworker
https://www.linkedin.com/company/virtual-coworker
