Sr. Grants & Contracts Analyst (Infectious Disease)

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We are seeking a Sr. Grants & Contracts Analyst who will be responsible for comprehensive financial and award management, overseeing the accounting, finance, and contract needs of the SMART4TB Consortium. The Sr. GCA is a member of the SMART4TB Senior Management Team and provides high-level financial project management to ensure financial, contractual, and process efficiency and compliance of the project. The Sr. GCA ensures transparent procurement processes, grantee expenditure tracking, and grantee capacity-building in fund management and reporting. The U.S. Agency for International Development (USAID) launched the Supporting, Mobilizing, and Accelerating Research for Tuberculosis Elimination (SMART4TB) in 2022. SMART4TB is a five-year, up to $200 million initiative to identify more effective methods and tools for finding, treating, and preventing tuberculosis (TB) in high TB burden countries. SMART4TB is now managed out of the Bureau for Global Health Security and Diplomacy (GHSD) at the U.S. Department of State. 

This initiative will build research capacity in high TB burden countries by supporting studies that evaluate novel approaches, interventions, and tools to combat TB, including new diagnostic tests, new treatment regimens, and new prevention regimens. Led by Johns Hopkins University School of Medicine, the current SMART4TB core consortium partners include the University of California, San Francisco, and Elizabeth Glaser Pediatric AIDS Foundation, working in close collaboration with research partners in Africa, Asia, and Latin America.

The Sr. Grants & Contracts Analyst provides dedicated professional-level sponsored funds management for more than 80% of the time with specific responsibility for pre-award and post-award functions that include, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts, and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants, and pharmaceutical company-sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities:

• Oversee and direct complex award management activities, including monitoring and managing accounts, audits, evaluations,s and reporting.
• Partner with and act as the final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations, and commercial companies.
• Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
• Responsible for timely budget preparation for principal investigator review.
• Serve as liaison between research units, central offices,s and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status and to departmental leadership as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
• Provide information and assistance to complete closeouts as needed.

In addition to the duties described above:

• Provide strategic information to SMART4TB Leadership on project finances to aid in developing and implementing strategies.
• Assist the COP & Project Director in facilitating, managing, and tracking cost-sharing contributions from the SMART4TB Consortium, Industry Partners, NGOs, Foundations, Private Donors, and Local Research Organizations.
• Develop long-term projections based on different scenarios to aid decision-making, budget allocation decisions, and the efficacy of budget allocation plans toward defined objectives.
• Develop strategies to mitigate emerging budget shortfalls or potential over-expenditures.
• Assist the Project Director in representing the SMART4TB consortium and liaise on matters dealing with award fiscal discussions with JHU & GHSD officials.

• Bachelor’s Degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

• Experience in an academic or medical setting.
• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.

Classified Title: Sr. Grants & Contracts Analyst 
Job Posting Title: Sr. Grants & Contracts Analyst (Infectious Disease)   
Role/Level/Range: $62,900- $110,100 Annually (Targeted $86,500; Commensurate w/ exp.)
Starting Salary Range: $62,900- $110,100 Annually (Targeted $86,500; Commensurate w/ exp.) 
Employee group: Full Time 
Schedule: M-F 8:30am-5pm 
FLSA Status: Exempt 
Location: Remote
Department name: Department of Medicine- Infectious Diseases 
Personnel area: School of Medicine