Role overview

Qualifications

Proven experience in project administration, executive administration, or similar support roles.
Strong proficiency in Microsoft 365 (Teams, SharePoint, Outlook, Word, and Excel).
Experience using Asana or other project management systems.
Familiarity with AI tools such as ChatGPT, Claude, and Gemini for productivity and workflow support.

Responsibilities

Provide administrative support across multiple projects, ensuring tasks, timelines, and documentation are accurately maintained.
Manage calendars, meetings, and executive support requirements including scheduling, minutes, and follow-ups.
Maintain and organise project documentation, files, and records using Microsoft 365 and SharePoint.
Coordinate project workflows and task tracking using Asana or similar project management platforms.

Key facts

Remote from: Anywhere
Full time
Project Manager
English

Hard skills

Project Management Microsoft 365 Asana Calendar Management Meeting Facilitation Computational Tools

Other skills

Problem Reporting
Communication
Organizational Skills
Problem Solving
Detail Oriented
Teamwork

About the company

Access Offshoring

At Access Offshoring, we connect great talent with great businesses, enabling growth and transforming futures. We provide businesses with convenient high-quality, compliant, cost-effective offshore staffing solutions that are both sustainable and dependable. Our expertise lies in recruiting, sourcing, and managing top-tier talent that aligns with your company culture and objectives

Company details

Company size501 - 1000

Links

Website LinkedIn See all jobs

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Job description

This is a remote position.

KEY RESPONSIBILITIES:

Provide administrative support across multiple projects, ensuring tasks, timelines, and documentation are accurately maintained.
Manage calendars, meetings, and executive support requirements including scheduling, minutes, and follow-ups.
Maintain and organise project documentation, files, and records using Microsoft 365 and SharePoint.
Coordinate project workflows and task tracking using Asana or similar project management platforms.
Prepare reports, presentations, and project updates for internal and external stakeholders.
Assist with document control, version management, and compliance-related filing.
Support communication between project teams, contractors, clients, and suppliers.
Use AI tools such as ChatGPT, Claude, and Gemini to improve workflow efficiency, draft communications, and assist with reporting.
Monitor action items and deadlines, ensuring timely completion and escalation where needed.
Assist with general office administration and ad hoc project support as required.

Requirements

Proven experience in project administration, executive administration, or similar support roles.
Strong proficiency in Microsoft 365 (Teams, SharePoint, Outlook, Word, and Excel).
Experience using Asana or other project management systems.
Familiarity with AI tools such as ChatGPT, Claude, and Gemini for productivity and workflow support.
Excellent organisational skills with the ability to manage multiple tasks and priorities.
Strong document management, reporting, and record-keeping capabilities.
High attention to detail and problem-solving ability.
Strong written and verbal communication skills.
Ability to work independently and collaboratively in a fast-paced environment.
Experience in professional services, construction, property, or project management environments is preferred.
A proactive mindset with strong initiative and the ability to anticipate project needs.

Benefits

Here at Access Offshoring, we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.

Access Offshoring is dedicated to saving business owners 2,000,000 hours by 2031 and we need your help. Transforming the way businesses operate, we connect great businesses with amazing offshore talent.

We recognise that we often get more done in our own designed workspace, so Access Offshoring offers a complete work from home model. Yep – that’s right, 100% work from home. But wait there’s more.

Here are just some of our benefits:

Australian clients and Australian hours (giving you great experience and an early finish!)
Work from Home Allowance
HMO for you AND a dependent
20 Days Annual Leave and 5 Days Sick Leave
Government Statutory Benefits
13th Month Pay
Computer Equipment
Opportunities for growth
And of course, a competitive salary

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