Legal Practice Assistant - Immigration

Immigration Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. 

We are searching for an experienced Practice Assistant in our New York City, Washington, DC, or Philadelphia, PA office to support our Immigration practice. This role will support attorneys, team members, and internal/external clients to ensure efficient workflow and excellent customer service.

Responsibilities and Duties:

• Prepare correspondence to clients.
• Open new client and new matter files using Firm software.
• Keep paper and electronic files for Professionals and clients; maintain email and electronic files using Firm software.
• Schedule appointments, manage and confirm the calendar for the Immigration Team; make travel arrangements; set-up conference calls and video meetings.
• Prepare and submit expense/reimbursement reports.
• Open and route mail and email, attaching appropriate files and documents.
• Liaise with document services for all document production projects.
• Keep abreast of changes to policy, law, and best practices.
• Other duties as assigned.

Skills and Requirements:

• High school diploma required. Bachelor’s Degree, required.
• 3-5+ years’ experience supporting a high-volume immigration team at a law firm, in a professional corporate setting, or in higher education.
• Proficiency with MS Word, Outlook, Excel.
• Ability to organize/prioritize workload and work in a fast-paced environment.
• Excellent written and verbal communication skills and the ability to professionally interact with candidates, clients and staff.
• Ability to problem-solve and anticipate issues/problems.
• Ability to work overtime, as needed.

Buchanan Ingersoll and Rooney PC offers a benefit package that includes:

• Occasional work from home flexibility (hybrid)
• Competitive salary and generous Paid Time Off
• Insurance – Medical, Vision, and Dental
• 401K Program
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care)
• Subscription to LinkedIn Learning

We are an Equal Opportunity Employer.

Pay: $75,000 - 100,000 annually

*Pay ranges are provided in compliance with S9427A, New York’s pay transparency law and S32-1453.01 Washington, DC's pay transparency law; actual pay may vary based on a variety of factors, including education, applicable experience, etc.