Office & Finance Manager
Join a Mission-Driven Organization Making Mental Health More Accessible
GPS Group Peer Support (GPS) is a national organization transforming access to mental health care through evidence-based, trauma-informed therapeutic groups. We believe that healing happens in connection, and our work helps individuals, healthcare professionals, organizations, and communities build resilience through structured peer support.
GPS is experiencing an exciting period of growth. We partner with healthcare systems, state agencies, nonprofit organizations, and community leaders to expand access to high-quality group therapeutic care across the country. As our organization grows, we are looking for an exceptional Office & Finance Manager who enjoys building systems, supporting people, and creating the strong operational foundation that allows our mission to thrive.
If you are someone who loves bringing order to complexity, enjoys wearing multiple hats, takes pride in getting the details right, and wants your work to directly contribute to improving lives, we'd love to meet you.
Position Overview
The Office & Finance Manager reports directly to the GPS Fractional CFO and CEO and serves as a key operational leader responsible for the Company's daily administrative, financial, and human resource operations.
This role is ideal for someone who enjoys both strategic thinking and hands-on execution. You'll help ensure our growing organization operates efficiently, remains financially sound, supports employees well, and continues delivering meaningful impact to the communities we serve.
This is a full-time, remote position.
Key Responsibilities
Office Management
- Provide daily administrative support to Company leadership.
- Manage and organize electronic records, calendars, and shared drives.
- Schedule meetings and prepare agendas and supporting materials.
- Develop, implement, and continuously improve office policies and procedures.
- Track organizational deadlines and ensure timely completion of administrative and compliance activities.
- Identify opportunities to improve workflows, efficiency, and organizational systems.
Human Resource Management
- Lead recruiting, hiring, and onboarding processes for new employees.
- Process bi-weekly payroll using Gusto.
- Ensure compliance with multi-state payroll tax and employment regulations.
- Monitor employee adherence to Company policies.
- Coordinate employee performance reviews, training, and professional development.
- Process employee status changes and terminations.
- Partner with the Fractional CFO to ensure compliance with HR, payroll, and reporting requirements.
- Help foster a positive, collaborative, mission-driven workplace culture.
Financial & Accounting Management
- Manage relationships with vendors and contractors, including onboarding.
- Oversee accounts payable in QuickBooks Online (QBO), including entering, coding, and processing approved invoices.
- Prepare and file annual 1099s.
- Manage state tax payments and required financial reporting.
- Prepare and submit monthly grant and contract invoices with all required supporting documentation.
- Track software subscriptions and contract renewals.
- Record accounts receivable and monitor incoming payments.
- Track and reconcile Company credit card transactions.
- Maintain the weekly cash flow projection.
- Collaborate with the Fractional CFO and external CPA to ensure compliance with accounting, tax, and reporting requirements.
- Maintain complete, accurate, and audit-ready financial records.
Qualifications
Education & Experience
- Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
- 3–5 years of experience in an administrative, HR, finance, or operations management role.
- Strong understanding of HR processes, payroll administration, and accrual accounting.
- Experience with QuickBooks Online, payroll systems, and paperless office environments.
Technical Skills
- Experience using Gusto, QuickBooks Online, or comparable systems.
- Advanced proficiency with Google Workspace (especially Google Sheets) and Microsoft Office (Word and Excel).
- Ability to independently research and resolve technical, payroll, accounting, or compliance questions.
- Ability to manage multiple email accounts and cloud-based systems efficiently.
Professional Attributes
We are looking for someone who:
- Takes ownership and follows through.
- Enjoys solving problems and improving systems.
- Is highly organized and detail-oriented.
- Can comfortably balance multiple priorities.
- Exercises excellent judgment and maintains strict confidentiality.
- Communicates clearly and professionally.
- Thrives in a collaborative, fast-paced, mission-driven environment.
- Is comfortable working independently while partnering closely with leadership.
- Is excited to help build an organization that is growing nationally and making a measurable difference in people's lives.
Work Schedule
Full-time, Remote
Monday through Friday, with regular business hours that support team collaboration. Occasional flexibility or overtime may be required during payroll, month-end, or other critical operational periods.
Why Join GPS?
At GPS, every operational improvement helps expand access to mental health support for people who need it. Behind every invoice processed, employee onboarded, payroll completed, and financial report submitted is a larger mission: helping individuals and communities connect, heal, and thrive.
As our Office & Finance Manager, you won't simply keep the organization running—you'll help build the operational infrastructure that supports our continued growth and national impact.
