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Executive Assistant

Easy Outsource

Role overview

Qualifications

  • Proven experience supporting C-suite executives as an Executive Assistant or in a similar high-level administrative role.
  • Strong organizational and time management skills with exceptional attention to detail.
  • Experience using HubSpot CRM is highly preferred. Candidates with equivalent CRM experience are also encouraged to apply.
  • Excellent written and verbal English communication skills.

Responsibilities

  • Provide comprehensive administrative support to C-suite executives.
  • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  • Handle email management, prioritize communications, and draft correspondence as needed.
  • Coordinate internal and external meetings, ensuring all logistics are in place.

Key facts

Hard skills

Executive Development Email Management Meeting Facilitation Google Workspace HubSpot CRM

Other skills

  • Organizational Skills
  • Time Management
  • Detail Oriented
  • Microsoft Office
  • Problem Solving
  • Communication
  • Self-Motivation

About the company

Easy Outsource logo

Easy Outsource

As a business owner, there comes a time when you’re faced with a chicken or egg situation.Your business is growing fast, so your need for talent is increasing. But finding, training, and managing new people requires time.Time you don’t have, because you’re busy with the onslaught of new work.So you try to hire more but your team can’t find people you need fast enough.Worst of all… you’ve tried delegating & even outsourcing before and it didn’t work. It’s hard to find people to mesh with your team, and it’s even harder to manage them remotely.As an outsourcing company, our goal isn’t just to find you workers. We’ll find you that perfect match.Because unlike other outsourcing companies, Recruitment is in our DNA. With a combined 47 years of experience recruiting for finance, tech, marketing, SaaS, & the healthcare sector, EasyOutsource partners with fast-growing companies to provide diverse, & top-notch talent not just in North America but worldwide.Our easy Triple-C formula of Caliber talent, Client-focused approach, & Cost-effective service solves the hassle of finding talented remote workers.So if you want to> Hire at scale, while keeping costs low> Find specialized skills too expensive in your area> Stay innovative with a diverse team> Find remote workers sans the challenges of managing themApply for a consultation with one of our talent experts:https://www.easy-outsource.com/Let’s see if we’re a good fit. We’ll ask questions about your business — your goals, challenges, & hiring requirements.Our experts will explain our criteria in matching offshore talent with different businesses, & answer questions you may have. The goal is to understand your goals and management style to see if we can collaborate.After that, they’ll go back to our team with your requested talent profile so we can start sourcing a candidate.If you’re ready for new team members at half the cost (& headaches), let’s talk https://www.easy-outsource.com/

Company details

Company typeStartup
Company size11 - 50

Links

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Job description

This is a remote position.

About the Role:

      We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a busy C-suite executive. This role is ideal for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and can anticipate the needs of senior leadership while maintaining confidentiality and professionalism.

Schedule: Monday to Friday, 8:00 AM – 5:00 PM PST (Pacific Time)
Work Setup: Remote
Employment Type: Full-Time

Key Responsibilities:
  • Provide comprehensive administrative support to C-suite executives.
  • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  • Handle email management, prioritize communications, and draft correspondence as needed.
  • Coordinate internal and external meetings, ensuring all logistics are in place.
  • Organize documents, reports, presentations, and other executive materials.
  • Maintain and update CRM records, preferably using HubSpot (or a similar CRM platform).
  • Track action items, follow up on deadlines, and ensure timely completion of tasks.
  • Assist with special projects and perform additional administrative duties as required.



Requirements

Qualifications:
  • Proven experience supporting C-suite executives as an Executive Assistant or in a similar high-level administrative role.
  • Strong organizational and time management skills with exceptional attention to detail.
  • Experience using HubSpot CRM is highly preferred. Candidates with equivalent CRM experience are also encouraged to apply.
  • Excellent written and verbal English communication skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Proficient in Microsoft Office and/or Google Workspace.
  • Self-motivated, resourceful, and capable of working independently in a remote environment.
Preferred Qualifications:
  • Previous experience supporting executives in a fast-paced or growing organization.
  • Strong problem-solving skills with the ability to anticipate executive needs.
  • Experience coordinating multiple priorities while maintaining a high level of accuracy.
What We're Looking For:

      We're looking for someone who is proactive, dependable, and thrives on keeping executives organized and productive. If you're a detail-oriented professional with experience supporting senior leadership and are comfortable working with CRM systems like HubSpot, we'd love to hear from you.


Salary: PHP 60,000 - PHP 70,000

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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