Sales Administrative Assistant

Summary        

       The Sales Admin Assistant plays a key role in keeping our sales operations running smoothly while directly contributing to our growth and customer experience. In this position, you will partner closely with both clients and our sales team—ensuring orders are accurate, complete, and moving efficiently from start to finish. From coordinating documentation and gathering critical details to maintaining organized data and supporting day-to-day operations, your work will have a visible impact on our success.

       This is more than a support role—it is an opportunity to build a strong foundation in sales. You will gain hands-on experience, develop client-facing skills, and learn the inner workings of a high-performing sales team. We are looking for someone who takes initiative, values quality, and thrives in a detail-oriented environment. For the right individual, this role offers a clear pathway into a full-time sales position and long-term career growth.

Essential Duties and Responsibilities

Data entry

• Create new Client locations in CRM (link parents/subsidiaries).
• Map client locations and travel time for multi-site spreadsheets.
• Create new vendor locations in CRM.                                               

Sales support

• Coordinate Nationwide Power single point of contact for clients with multiple offerings/proposals.
• Assist with compiling and submitting client bids/RFP.
• Assist with Sales follow up on quotes.
• Collaborating with other departments to ensure successful transactions.
• Access to client Web Portals:
  • Submitting Quotes
  • Verifying Work Orders and Purchase Orders for distribution to the proper department
• Communicating with clients by phone or email to obtain missing order documents including (but not limited to):
  • Tax Exemption Certificates
  • W9s
  • Success Form
  • Shipping form
• Maintaining and updating Sales and Client records.

Hours: Monday-Thursday: 6:00am-3:00pm (PST) / Friday: 6:00am-1:00pm (PST) This is a remote position.