About Us:
Balanced Beans is an Australian Accounting & Bookkeeping practice supporting small and family businesses since 2020. We've grown fast by keeping things simple: clear numbers, honest advice, no jargon.
We're a close-knit, down-to-earth team who genuinely love what we do, and we back that up with multiple local business awards. If you want real variety, a friendly team, and a workplace where your contribution actually matters, you'll fit right in.
Visit our website to learn more: https://balancedbeans.au/
Why Join Us:
- Permanent work from home set-up.
- Working Monday to Friday | 7am to 3pm PH time.
- Salary range between 70,000 to 95,000 PHP per month.
- Opportunities for professional development and growth.
- Collaborative and supportive work environment.
- Work-life balance with flexible scheduling options.
- New equipment supplied.
Position Summary:
The Administrative Assistant will play a crucial role in ensuring the smooth operation of our firm. This position involves a wide range of administrative and clerical duties to support our accounting staff and clients. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to manage multiple tasks efficiently.
Key Responsibilities:
- Assist accounting staff with daily administrative tasks, including managing calendars, scheduling appointments, and organising meetings.
- Process fortnightly/monthly payroll, including timesheets, leave entitlements, super and STP lodgements.
- Serve as the first point of contact for clients, handling phone calls & emails in a professional and courteous manner.
- Maintain and organise client files, records, and documentation, ensuring confidentiality and compliance with firm policies.
- Accurately enter and update client information, financial data, payroll records and other information into the firm's database and accounting software.
- Prepare and distribute internal and external communications, such as memos, emails, and newsletters.
- Provide support for special projects and initiatives as needed, including research, data collection, and report preparation.
Skills:
- Strong verbal and written communication abilities.
- Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with accounting software Xero is advantageous.
- Excellent organisational and time management skills.
- Attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Customer service-oriented mindset.
We look forward to welcoming a dedicated and proactive Administrative Assistant to our team!
