Looking for Philippines-based candidates
Job Role: Part-time Virtual Assistant (Real Estate Research & CRM)
Compensation range: $900 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to require roughly 20 hours per week. As a contractor, you’ll have flexibility in how you manage your schedule, but availability for occasional collaboration during AU business hours is preferred.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines.. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: They are an Australian business that provides specialised operational and financial support to real estate agencies, helping clients manage essential back-office functions with accuracy, efficiency, and compliance. Working as an extension of their clients' teams, they deliver reliable solutions that streamline day-to-day operations, allowing agencies to focus on serving their clients and growing their business with confidence.
Role Overview: As a Part-time Virtual Assistant (Real Estate Research & CRM), you will play a key role in supporting our lead generation efforts by building and maintaining a targeted database of real estate agencies across Australia. Working approximately 20 hours per week, you will research agencies, identify key decision-makers, including business owners, principals, directors, office managers, department heads, and other relevant contacts, then accurately source and enter their details into our CRM. This role is ideal for someone who is highly organized, detail-oriented, and enjoys online research and data management.
Key Responsibilities:
- Research real estate agencies across Australia using Google, agency websites, LinkedIn, online directories, and other publicly available sources. This may also include contacting agencies to obtain or verify publicly available contact information.
- Identify and source accurate contact details for key decision-makers, including business owners, principals, directors, office managers, department heads, and other relevant contacts.
- Accurately enter and maintain agency and contact information in HubSpot/CRM, ensuring records are complete, consistent, and free of duplicate entries.
- Record key agency information, including agency name, contact person's name, job title, email address, phone number (where available), website, and location.
- Ensure all contact information is sourced from legitimate, publicly available sources and follows the provided research and CRM processes.
- Performance Expectations: Consistently source and accurately enter approximately 15 to 30 high-quality agency records per hour, while prioritizing accuracy and completeness over speed. The initial goal is to build a database of approximately 10,000 real estate agency contacts.
- Quality Standards: Ensure all contacts are relevant to real estate agencies and sourced from legitimate, publicly available sources. Do not use purchased or low-quality email lists, guessed or fake email addresses, or create duplicate records. Follow the provided research process and maintain accurate, up-to-date CRM records at all times.
Requirements
- Must have 1 to 3 years of relevant experience in virtual assistance, with a focus on online research, lead generation, CRM management, data entry, or a similar administrative support role.
- Experience using HubSpot or a similar CRM system is preferred.
- Strong attention to detail and a high level of accuracy in data entry.
- Ability to follow instructions and maintain a consistent research and data entry process.
- Good written English and clear communication skills.
- Ability to identify relevant decision-makers within a business through online research.
Work Arrangement & Expectations:
This is a remote role that may be set up as either an independent contractor engagement or via an Employer of Record (EOR), depending on client preferences and legal structure.
To ensure alignment and transparency, successful candidates will be expected to:
- Be available for meetings and collaboration during core [AEST or PHT] business hours
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor” if not employed via EOR)
