Audience Database Coordinator, Influence Group

WHO WE ARE:

At CloserStill, we strive to deliver the best. We’re on a mission to be the most dynamic B2B events and communities business in every market we serve, bringing people together to learn, connect and grow.

Operating across five regions, we power over 200 market-leading events, publications and brands across Business Technologies, Healthcare, Learning, HR & Education, and Future Transport & Infrastructure.

But what truly sets us apart is our people.

Our teams are diverse, driven, and united by a shared commitment to excellence. Rooted in our core values of ownership, empathy, teamwork, integrity, and determination, we empower every employee to grow, shape their own path and make a meaningful impact.

Joining CloserStill means being part of something bigger - not just building events, but creating opportunities, connections, and lasting value for the communities we serve.

WHO WE ARE LOOKING FOR:

Are you a highly detail oriented professional with excellent project management skills and a strong understanding of how to manage and grow a database? CloserStill Media is seeking an audience database coordinator who wants to join the influence group team. Founded in October 2013, influence group set out to transform the world of B2B events and custom content. Recognizing the diminishing impact of traditional conferences and trade shows, they envisioned a new model—events that business leaders would actually want to attend and where sponsors would see meaningful returns. Over the past decade, influence group has grown from a duo to an international team of diverse and dedicated professionals. influence group has consistently delivered invigorating events, content, and communities that stand out from traditional conferences and trade shows. Our passion lies in connecting people to ignite innovation and drive meaningful progress.

THE ROLE:

The Audience Database Coordinator will be the backbone of our Audience Development function ensuring our team has the clean, accurate, and well-structured data they need to recruit top executives to our invite-only events.

This is an administrative and research-focused position with meaningful impact. You'll work with tools like ZoomInfo and LinkedIn Sales Navigator to identify and manage executive contacts, build targeted call lists, resolve data quality issues, and help project-manage outreach timelines across a portfolio of premium events.

KEY RESPONSIBILITIES:

Database Management & Research

● Research and maintain accurate records of target executive contacts, titles, and company information

● Identify and add new prospective attendee contacts to support pipeline growth

● Monitor and resolve data quality issues including bounced emails, duplicate records, outdated details, and missing fields

● Ensure consistency in database tagging, labeling, and record organization

● Generate reports that surface audience data insights to inform business decisions

Audience Development Support

● Build targeted call lists to support the attendee recruitment team's outreach efforts

● Collaborate with Audience Recruitment, Marketing, and Production teams to maintain a steady pipeline of qualified attendee targets

● Assist with audience organization and data preparation ahead of event launches

● Help track recruiting activity and audience growth metrics across the portfolio

QUALIFICATIONS:

● Exceptional attention to detail and organizational skills

● Adept at researching contacts and companies using LinkedIn, ZoomInfo, company websites, and AI-powered tools

● Proficiency in Microsoft Excel; Previous CRM or database system experience strongly preferred

● Ability to manage multiple priorities simultaneously in a fast-paced environment

● Strong written and verbal communication skills

● Self-motivated with the ability to work both independently and collaboratively with teams

● Background in database management, audience development, administrative support, or event coordination preferred

CloserStill Media reserves the right to request a DBS or credit check should the role require it.

DIVERSITY AND INCLUSION:

CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation. 

We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.