Key Facts

Remote From:

Illinois (USA)

Category: Operations Assistant

Fixed term

Senior (5-10 years)

English

Hard Skills

Contract Management Project Documentation Process Improvement Legal Knowledge

Other Skills

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Microsoft Excel
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Microsoft Word
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Organizational Skills
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Verbal Communication Skills
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Analytical Skills
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Collaboration
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Problem Solving
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Detail Oriented
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Time Management

Roles & Responsibilities

Bachelor’s degree in business administration, Legal Studies, or a related field, or equivalent professional experience.
Minimum of 5 years of experience in contract operations, contract administration, contract lifecycle management (CLM), or as a paralegal in a corporate or law firm environment.
Hands-on experience managing contracts from initiation through execution.
Experience using contract management platforms such as Coupa, Determine, or other CLM systems.

Requirements:

Support the full contract lifecycle, from contract intake through execution.
Coordinate and submit contract initiation forms and required documentation into contract management systems.
Maintain accurate contract trackers, repositories, and documentation to ensure visibility and compliance.
Monitor contract status, identify delays or blockers, and provide timely updates to stakeholders.

Russell Tobin

Human Resources, Staffing & Recruiting

About Russell Tobin

Bring Top Talent With Your Company With Russell Tobin Headquartered in New York City with offices throughout the United States, United Kingdom, Ireland, The Netherlands, Brazil, Canada, India, and Singapore, Russell Tobin—a division of Pride Global—offers total staffing and recruitment solutions across a wide range of industries. Our team of highly skilled recruiters, sourcers, and subject-matter experts understand exactly how to find world-class candidates that will fit your company’s precise needs. Whether you need skilled professionals ready to deliver results in complex sectors such as banking or technology, or you’re looking to build out your own staffing efforts with a recruiter-for-recruiters (R4R) model, Russell Tobin can make the connections. Our Bespoke Approach to Connecting Talent With Companies When an organization comes on board as a client, Russell Tobin takes the time to understand the company from the inside out. We work directly with you and your leadership team to create an end-to-end solution capable of handling the full recruitment lifecycle, tailored to your company’s needs and culture. After gathering the critical data we need to seek exactly the right candidates for your hiring strategy, our recruiters take over, using their deep understanding of your industry to build out talent pools and discover game-changing new hires. A Proud Member of a Decidedly Diverse Network of Companies As part of Pride Global, Russell Tobin serves as one of industry’s only minority-owned payroll and staffing organizations, giving you the opportunity to satisfy Tier 1 diversity spending requirements. We’ve also taken this commitment much further through our Decidedly Diverse initiative, which seeks to create greater diversity, equity, and inclusion across our workforce and workplace, as well as the wider world in which we live. Learn more at https://decidedlydiverse.com.

Company type: SME

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 201 - 500

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Job description

The Science Team at Pride Health is currently supporting a client in the pharmaceutical industry that is looking to hire Contract Operations Associate 100% Remote.

Position Summary:
The Contract Operations Associate provides end-to-end operational support for contract administration and contract lifecycle management. This role is responsible for coordinating contract activities from intake through execution, maintaining accurate contract records and status trackers, and ensuring timely communication with internal stakeholders. The associate will partner closely with business teams, contract analysts, legal, procurement, and operations to ensure efficient and compliant contract processing.

Additional Details:
Pay range: $26 - $31/hour on W2 as per your experience
Contract Length: 12 Months with the possibility of extension

Key Responsibilities:

Support the full contract lifecycle, from contract intake through execution.
Coordinate and submit contract initiation forms and required documentation into contract management systems (e.g., Coupa, Determine, or similar CLM platforms).
Maintain accurate contract trackers, repositories, and documentation to ensure visibility and compliance.
Monitor contract status, identify delays or blockers, and provide timely updates to stakeholders.
Serve as the primary point of contact for internal teams regarding contract submissions, documentation requirements, and status inquiries.
Ensure all contract records are complete, organized, and maintained according to company policies.
Assist in improving contract workflows, templates, reporting, and operational processes.

Independently prepare and submit contract documentation through approved contract management systems.
Maintain ownership of contract tracking tools, repositories, and operational reporting.
Identify process issues, escalate risks when appropriate, and recommend process improvements.

Required Qualifications

Bachelor’s degree in business administration, Legal Studies, or a related field, or equivalent professional experience.
Minimum of 5 years of experience in contract operations, contract administration, contract lifecycle management (CLM), or as a paralegal in a corporate or law firm environment.
Hands-on experience managing contracts from initiation through execution.
Experience using contract management platforms such as Coupa, Determine, or other CLM systems.
Strong proficiency in Microsoft Office Suite, particularly Excel and Word.
Excellent organizational skills with exceptional attention to detail.
Strong written and verbal communication skills with the ability to collaborate across multiple business functions.
Proven ability to manage multiple priorities in a fast-paced environment.
Strong analytical and problem-solving skills with a proactive, solution-oriented approach.

Preferred Qualifications

Experience supporting procurement, legal, research, or business operations teams.
Knowledge of contract documentation, compliance, and document management best practices.
Experience with reporting, metrics tracking, and process improvement initiatives.

Must be authorized to work in the United States.

Pride Health offers eligible employees’ comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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About Us

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.
We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

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