Accounts Payable Specialist II

Lantana Consulting Group, Inc. provides services and software for standards-based health-information exchange. We have established ourselves as a trusted leader in the industry with two decades of expertise in developing and deploying technical specifications and interoperability solutions. As a rapidly growing distributed, employee-owned company, we hire exceptional talent nationwide and offer flexible remote work arrangements. We take pride in our mission to improve public health and quality of care.

Primary purpose: Responsible for the accurate and timely processing of vendor invoices, employee expense reports, subcontractor payments, credit-card transactions, and related accounting activities. Supports compliance with company policies, FAR/CAS requirements, and internal controls. Assists with audits, tax reporting, account reconciliations, and month-end close activities. Works closely with Finance, Human Resources, project staff, vendors, and subcontractors to ensure financial accuracy and operational efficiency while supporting departmental objectives.

A successful candidate will do the following:

• Review and process expense requests and reports and vendor invoices accurately and in a timely manner
• Ensure invoices, subcontractor documentation, and expense transactions comply with terms, FAR/CAS requirements, company policy, and client-specific regulations
• Verify expense reports are accurate, include necessary receipts, and comply with federal travel regulations (when applicable) and company policy
• Research, investigate, and resolve issues with invoices, payments, vendors, and expense reports
• Verify and/or obtain proper approvals according to company policy
• Communicate with vendors and employees regarding any issues related to invoices, payments, or expense reports
• Maintain confidentiality of financial, employee, and company information
• Create, maintain, and validate vendor records, including collection and maintenance of W-9 documentation
• Prepare and process checks, ACH payments, and wire transfers 
• Work with Human Resources to verify payroll accuracy; review and process invoices and payments related to payroll and benefits
• Manage state unemployment and withholding tax accounts, including account maintenance, rate verification, and dispute resolution 
• Review and record bank transactions (including vendor and customer payments) daily
• Review and record company credit-card transactions weekly  
• Assist with month-end and year-end close activities related to accounts payable and accrued expenses
• Understand requirements for 1099 vendors and assist with annual reporting, preparation, and reconciliations
• Maintain documentation and records in accordance with internal control standards and audit requirements 
• Support annual audits and preparation of tax returns
• Participate in department-wide initiatives and provide ad-hoc reporting and project support as requested

• High-school diploma  
• Three to five years of experience in accounts payable, accounting, or finance, with at least two years in a federal-government contracting environment
• Knowledge of GAAP, government-contract accounting, federal travel regulations, project accounting, and financial reporting
• Experience with a project-based accounting system
• Experience processing vendor invoices, employee expense reports, and payment transactions
• Experience performing account reconciliations and supporting month-end close activities
• Proficiency with Microsoft 365 applications, including Word, PowerPoint, SharePoint, and Teams; intermediate proficiency with Excel, including formulas, PivotTables, LOOKUPs, and data analysis
• Strong organizational skills and attention to detail 
• Ability to manage multiple priorities and deadlines 
• Strong analytical problem-solving and critical-thinking capabilities
• Ability to work independently and as a team player
• Effective oral and written communication skills
• Ability to handle confidential financial and employee information

Preferred qualifications:

• Bachelor’s degree in accounting, finance, or business
• Experience with Unanet ERP, Deltek Costpoint, or similar accounting system

Additional information: 

• We are a remote organization, but we prioritize in-person collaboration during key events such as our annual company meeting. 
• We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
• For this position, the candidate must reside in the United States.