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Executive Assistant for Manufacturing Company in the US (Home Based Full Time)

Virtual Coworker

Key Facts

Full time
English

Other Skills

  • •
    Customer Service
  • •
    Communication
  • •
    Time Management
  • •
    Teamwork

Roles & Responsibilities

  • Experience with ChatGPT and Canva
  • Knowledge of HubSpot
  • Proficiency in QuickBooks
  • Strong communication skills

Requirements:

  • Manage and update product menus using ChatGPT and Canva
  • Maintain and update white label flyers
  • Send marketing materials through HubSpot
  • Receive and enter customer orders into distribution software

Job description

• Manage and update product menus using ChatGPT and Canva, then distribute them via BCC email lists and HubSpot
• Maintain and update white label flyers with current offerings, specials, and new products
• Send marketing materials and product updates through HubSpot
• Receive and enter customer orders into the distribution software
• Build delivery route sheets based on customer locations across California
• Assist with sourcing consumables and packaging by tracking vendor quotes, timelines, and project progress
• Monitor stock levels and update inventory records and product menus accordingly
• Follow up with existing customers via calls or text messages to confirm interest and orders
• Track cash and bank payments and perform basic data entry in QuickBooks
• Maintain customer account logs, update account notes, and manage client check-in schedules
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