Accounts Receivable | AU | WFH

• Prepare weekly Labour Hire Invoices.
  
• Prepare and Complete weekly CLM spreadsheet and invoices for Projects.
  
• Prepare and Complete weekly Maintenance labour hours to Automation for Invoicing purposes
  
• Prepare and complete weekly Operator hours, machine hours into spreadsheets
  
• Prepare weekly and Complete monthly Equipment, Client Invoices.
  
• Prepare weekly and complete monthly Operator Client Invoices.
  
• Prepare weekly and Complete according to client contract all Environmental, Pastoral, Offsets, road and pool project Invoices, for various clients
  
• Prepare weekly and complete monthly Equipment Hire Wet & Dry Invoicing.
  
• Intercompany transfers and chargebacks within multiple software systems.
  
• Reconcile monthly receivable accounts, investigate, resolve discrepancies, for all business entities across multiple software systems.
  
• Allocate accounts receivable payments, investigate, resolve discrepancies, to clients across all business entities across multiple software systems.
  
• Monitor, Prepare and report account aging to management.
  
• Prepare and distribute monthly accounts receivable statements and outstanding invoices.
  
• Follow up on accounts receivable enquiries, investigate, resolve discrepancies.
  
• Digital filing of client Invoices in S: Drive to be retained.
  
• Automation accounts receivable payment allocations.
  
• Set up new client’s invoices per client contracts.
  
• Audit and Reconcile Fleet Card Monthly.
  
• Liaise with Northwest Mining Maintenance, Automotive, Workforce teams.
  
• Liaise with Northwest Mining management surrounding new client contracts.
  
• Maintain and update internal spreadsheets.
  
• Maintain and update training and induction spreadsheets.
  
• Assist administration team with adhoc tasks.
  

Requirements

• Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience in accounts management and invoicing).
  
• Certifications in Accounting Systems or Financial Software (e.g., Xero, MYOB, SAP) are highly desirable.
  
• Strong proficiency in Accounts Receivable processes, including invoice preparation, payment allocation, account reconciliation, and collections.
  
• Advanced skills in MS Excel (pivot tables, VLOOKUP, data validation) for maintaining detailed invoicing, hours, and client project spreadsheets.
  
• Experience with ERP and Accounting Platforms, such as: SAP, MYOB, Xero, or similar for AR processing.
  
• Automation tools for invoicing and payment allocations.
  
• Ability to manage multi-entity AR functions, including intercompany transfers and chargebacks, across multiple software environments.
  
• Familiarity with digital filing systems (e.g., S-Drive) and document retention compliance.
  
• Knowledge of AU invoicing and compliance requirements, including GST rules, client-specific billing arrangements, and contractual invoicing accuracy.
  
• Skilled in preparing weekly and monthly client invoices.
  
• Reconciliation and Dispute Resolution.
  
• Proficient in reconciling AR accounts monthly and investigating discrepancies across multiple systems.
  
• Skilled in allocation of AR payments in systems and resolving mismatches efficiently.
  
• Ability to prepare aging reports and provide status updates on overdue accounts to management.
  
• Experience in producing monthly AR statements for distribution to clients.
  
• Strong capability to liaise with internal departments.
  
• Confidence in following up on client inquiries and resolving disputes promptly.
  
• Ability to maintain and update critical internal spreadsheets, including training and induction monitoring.
  
• Strong knowledge of intercompany processes for accurate internal billing and reporting.
  
• Familiarity with digital record keeping protocols for client invoice storage and retention.
  
• Experience working with mining or industrial project environments is advantageous but not mandatory.
  

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.